Admin & Executive Assistant (Clark Pampanga) - #34440

Our client is a fast-growing asset finance business based on the Gold Coast, helping individuals and businesses secure vehicles, equipment, and more with ease. It positions itself as a customer-focused brokerage, aiming to provide professional guidance, protect customers’ credit scores, and streamline the lending process with competitive rates and faster approvals. Key strengths include its licensed status under ASIC and AFCA, plus a focus on tailored, fast service with credit protection.

Their CEO is a high-performance leader scaling multiple ventures — and they are looking for an elite Admin and Executive Assistant to become his right hand.

This is a great opportunity to work directly with a CEO who truly values growth, loyalty, and excellence, giving you direct exposure to strategic initiatives and decision-making. As the first Executive Assistant hire in the Philippines, you’ll join a fast-paced, purpose-driven team where your contributions will be highly visible and impactful. For the right candidate, there’s a clear path to career growth.

Overall purpose and responsibilities of the role:

To support the CEO and team through operational precision, calendar/inbox control, accurate financial administration, and proactive task management —ensuring the business runs smoothly while protecting leadership focus. You’ll own the day-to-day execution so the CEO can focus on high-level growth, vision, and leadership.

Duties and Responsibilities:

• Manage the CEO’s inbox and calendar, scheduling internal and external meetings
• Act as gatekeeper for emails, messages, and requests
• Conduct compliance checks on settlements to ensure documentation accuracy
• Generate invoices and track receivables
• Reconcile accounts and payments in Xero; maintain accurate financial records
• Prepare accounts payable for bookkeeper processing
• Audit and update Monday.com dashboards for reporting integrity
• Support the CEO with admin tasks, ad hoc priorities, and operational follow-ups
• Chase client documents and support brokers with deal flow management
• Liaise with accountant/bookkeeper for monthly finance reports
• Coordinate internal projects and hold the team accountable via Monday.com
• Systemize recurring tasks into SOPs and checklists
• Handle light bookkeeping, payroll coordination, and document preparation
• Manage social content approval workflows and external marketing coordination
• Liaise with clients, partners, and internal staff with precision and professionalism
• Run errands or handle tasks that remove friction from the CEO’s day

Success in This Role Looks Like:

• CEO is only doing CEO-level work — you handle the rest
• Admin is invisible because it runs so clean
• Brokers feel supported, not slowed
• Financials and compliance are never behind
• You grow into someone who owns problems, not just completes tasks

• Must have experience working for an Australian Company; preferably providing support with Australian bosses

• Obsessively organised, highly proactive, and fiercely loyal — someone who can anticipate, structure, and run the CEO’s world like a machine.
• Naturally organised and detail-obsessed
• Proactive— you don’t wait to be told, you just do
• Comfortable in fast-paced, unstructured environment
• Tech-savvy (Highly Advantageous: Monday.com, Google Suite, Xero, Slack, Notion, etc.)
• An excellent written and verbal communicator

Bonus Points If You:

• Have experience working for a founder or in a startup environment
• Have a background in finance, legal, marketing, or operations
• Can create workflows, dashboards, or automate busywork

Monday to Friday

Mon to Fri – 830-5pm Brisbane Time (6:30am to 3pm PH time)

Clark Pampanga