Admin and Finance Specialist

OPEN POSITIONS:

1 Finance and Admin Supervisor

1 Finance and Admin Assistant

Duties and Responsibilities:

Finance Support

• Familiar with accounting works in an event management or advertising company

• Have adequate knowledge and skills in making accurate accounting reports

• Keep track of financial transactions through timely and correct bookkeeping

• Handle accounting problems autonomously

• Calculate, prepare and issue documents related to accounts such as bills, invoices,

inventory reports, account statements and other financial statements

• Code, sum, batch, enter, verify and reconcile transactions such as accounts payable and

receivable, purchase orders, cheques, invoices, cheque requisitions, and bank

statements

• Stay current with all regulations, practices, tax laws, reporting requirements and industry trends

• Have experience in online banking transactions

• Create and update spreadsheets of daily transactions

• Review and process reimbursements

• Keep records of invoices and tax payments

• Manage company’s liabilities (e.g. insurance premium)

• Identify and address account discrepancies

Administration

• Take messages and help direct inquiries

• Take messages and communicate efficiently

• Develop and maintain filing systems

• Manage and control inventory of office and pantry supplies

Qualifications

• Candidate must possess at least a Bachelor’s/College Degree in Finance or Accountancy, Business Administration major in Finance or equivalent

• At least 2 years of work experience in related field specializing in Finance-General /Cost Accounting or equivalent

• Effective communication skills with individuals of all levels in the organization

• Hands-on experience with accounting software preferably QuickBooks

• Able to work efficiently independently and as part of a team

• Able to work well under pressure and meet set deadlines

• Good organizational, time management and prioritizing skills

• Attention to detail in all areas of work and with a high level of personal integrity

Work Conditions:

• Mondays to Fridays, 9am to 6pm

• Saturdays, 9am to 1pm (please take note that we do not require people to come in if there is nothing to do, however if there are tasks/projects that require employees to work on a Saturday (half day), it is still part of the workweek.)

• Hybrid work arrangement