Admin Assistant

Azeus Systems Philippines is looking for an Administrative Assistant who is competent at office administration, has the heart for human resources, and excited to be part of a growing multi-national IT company.

We are happy to consider fresh graduates from any course or those with working experience.

The following are the duties and responsibilities:

• Assist in the front-desk activities, including, but not limited to:
• receiving documents addressed to the company or any of its employees
• answering phone calls
• receiving visitors, applicants and delivery personnel, and notifying concerned employees of their arrival
• Provide Admin & HR support, including planning and organizing company activities
• Assist in Office Administration activities, including, but not limited to:
  • a. Employee Attendance
    • a.1. Generate daily attendance report and ensure timely update for payroll processing
    • a.2. Track payroll disputes raised by employee/s
    • a.3. Keep track of employees on overnight (ON)/on Frequent OTs/on AWOL
  • b. Employee Effort Tracking
    • b.1. Check generated Employee effort report and determine missing entries
    • b.2. Keep track of missing effort entries, and those with corrections and updates
  • c. Employee Leave Crediting and Monitoring
    • c.1. Record employee leaves (including those for the Cebu office), and reply to employee inquiries regarding their leaves
    • c.2. Maintain a summary of employee leave balances
    • c.3. Credit vacation leaves from weekend and/or holiday work
    • c.4. Update leave credits of employees upon regularization and inform them about leave credits and how to avail of them.
    • c.5. Remove filed and approved leave applications from the list pending for review
  • d. Process compensatory leaves
  • e. Verify employee claims for overtime meal and transportation reimbursements (for Manila and Cebu offices)
  • f. Assist the Training Manager in the preparation of the Training Plan, consolidation and tracking of Training Feedback
  • g. Track unplanned absences of employees for the implementation of the Habitual absenteeism policy
  • h. Handle the assigned company activity for the year
  • i. Monitor emails and messaging platforms to check if there are emails or messages addressed to RP_Admin which need immediate reply
  • j. Report to the office as Admin onsite on the designated month, and perform office errands and specific tasks while onsite
  • k. Coordinate with counterparts in Cebu and other global offices

• Assist in the efficient conduct of administrative support and services of the company recommending changes as appropriate;
• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested or entrusted to you by your superiors.

Qualifications

• Proficient in MS Office, particularly Excel, Word and PowerPoint
• Self-motivated with ability to deliver under pressure

• Diligent, quick to grasp instructions, and eager to learn
• Excellent organizational and multitasking abilities

• Detail-oriented with strong problem-solving skills
• Strong oral and written communication skills