Admin Officer (10-months Contract)

ib vogt is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development, financing, and EPC, to O&M and asset management.



Headquartered in Berlin, Germany, ib vogt has established various offices across Europe, Asia Pacific, the Americas, and Africa as part of its presence in over 40 countries. The company works together with numerous partners globally, augmenting its in-house team of over 900 staff. ib vogt has built or has in construction more than 4 GW of PV power plants globally with a project pipeline of more than 60 GWp.

Location: Ajuy, Iloilo, Philippines

Employment Type: 10-months fixed-term contract (Extendable)

Summary

The role is pivotal in ensuring smooth daily operations by handling various administrative tasks, coordinating communication, managing documentation, and supporting the project management team.

Key Accountabilities:

• Assist the Project Manager and site team with daily administrative tasks.
• Manage and maintain site office supplies, ensuring that all necessary materials are available.
• Coordinate and schedule meetings, appointments, and site visits.
• Maintain and organize project documentation, including contracts, permits, plans, and reports in coordination with the project development team for any project related permits, etc.
• Coordinate with external local stakeholders to facilitate smooth communication and project flow.
• Assist in coordinating the delivery and distribution of materials and equipment to the construction site.
• Manage incoming and outgoing mail and deliveries.
• Handle expense reports, invoices, and petty cash usage and monitoring.
• Provide general administrative support to the construction site as required.

• Academic degree in Business or Office Administration or any related course.
• Minimum 2 years of experience in admin related tasks, preferably in a construction or industrial setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Good written and verbal communication abilities.
• Meticulous to detail.
• Ability to work independently and as part of a team.
• Familiarity with construction or engineering terminology is an asset.
• English and Ilonggo (local dialect)

What We Can Offer

• Dynamic and diverse work environment with colleagues from around the world.
• A truly international exposure.
• An open-minded and highly motivated team.
• Interesting and challenging tasks.
• Encourage both teamwork and personal responsibility.
• Great opportunities for professional and personal growth & experience.

At ib vogt, we are committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer, we provide employment opportunities without regard to age, ethnicity, religion or belief, gender identity, sex, sexual orientation, disability, pregnancy or maternity, marriage and civil partnership, or any other protected status.

 We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company, we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process, please let us know - we will do our best to support you.