Admin Specialist

Admin Specialist

Location: Cebu City, Philippines

Job Level: Staff

Business Unit: Aboitiz Power Corporation

Power your future with AboitizPower.

As Admin Specialist, you will ensure efficient, accurate, and compliant delivery of administrative services—covering mobility, assets, travel, and permits—enabling cost control, seamless coordination, and a consistent employee experience across the Business Development group and contribute directly to transforming energy for a better world. You will work closely with Business Development team to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

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  Administrative Support

  
  
  
  
  • Maintain centralized trackers and documentation across admin functions to ensure accuracy and visibility 
  
  
  • Track and coordinate administrative requests and submissions to ensure timely processing and proper documentation 
  
  
  • Support logistics, facilities, and utilities administration through coordination and tracking of requests and services 
  
  
  
  


• Car Plan Management
  
  
  
  • Manage end-to-end processing of car plan requests in accordance with company policies 
  
  
  • Coordinate with SCM, dealers, and insurance providers to facilitate processing and delivery 
  
  
  • Prepare and process required documentation (e.g., CLAF, PR) and monitor approvals 
  
  
  • Maintain records (OR/CR, tracking) and monitor vehicle lifecycle and renewals 
  
  
  
  


• Mobile Plan Management
  
  
  
  • Manage provisioning, changes, and retrieval of mobile plans with telecom providers 
  
  
  • Address billing concerns and coordinate resolution with vendors and/or Finance 
  
  
  
  


• Fleet Card Management
  
  
  
  • Manage issuance, replacement, and cancellation of fleet cards in accordance with policy 
  
  
  • Monitor usage and flag irregularities to ensure compliance and cost control as needed 
  
  
  
  


• Travel Management
  
  
  
  • Manage end-to-end travel arrangements including flights, hotels, and land transportation 
  
  
  • Coordinate with travel vendors to secure bookings and confirmations 
  
  
  • Handle itinerary management including changes, cancellations, and issue resolution 
  
  
  
  


• Permits and Compliance
  
  
  
  • Prepare and submit required documents for business permits and regulatory compliance 
  
  
  • Track renewal timelines and coordinate completion with stakeholders 
  
  
  
  


• Others
  
  
  
  • Performs other related duties and responsibilities that may be assigned by the TL 
  
  
  
  

To Succeed in this Role, we need someone who:

• 
  

  Office and Administrative Operations

  
  


• Customer Service Orientation


• Stakeholder Management


• Attention to detail


• Collaboration and Team Support

What You Will Need:

Education & Experience:

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  Bachelor’s degree in Business Administration, Office Management, Marketing, or any related field.

  
  


• 
  

  At least 3–5 years of experience in corporate or shared services administration

  
  


• 
  

  Experience in travel coordination, vendor management, or asset administration preferred

  
  


• 
  

  Strong organizational skills with high attention to detail and accuracy

  
  


• 
  

  Proficient in MS Office and/or Google Workspace

  
  


• 
  

  Good communication skills with ability to coordinate across teams and external vendors

  
  


• 
  

  Exposure to billing, documentation, or administrative processes is an advantage

  
  


• 
  

  Ability to manage multiple requests in a fast-paced, shared services environment with minimal supervision

  
  

Our Culture & Commitment to You: Powering Your Future

At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• 
  

  Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.

  
  


• 
  

  Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.

  
  


• 
  

  Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.

  
  


• 
  

  Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.

  
  


• 
  

  Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

  
  

About Us

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.

Together, let’s power your future.