Admin Specialist [BGC]

Day-to-day responsibilities

• Handling office and records management tasks (including PEZA related reports), filing, generating reports and presentations, setting up for meetings.

• Canvassing, reordering supplies, purchase order preparation, inventory management.

• Partner with other departments re: the Site's occupational safety, health, and security management.

• Processing requests for company IDs and locker assignments and updating databases for such.

• Making travel arrangements, such as booking flights, shuttles, and making hotel and restaurant reservations.

• Offer assistance to Facilities Heads, Housekeeping and Security team mates to ensure good housekeeping and employee safety and security, respectively.

• Offer assistance to the Accounting Department regarding payments.

• Offer assistance to the Human Resource Department and employee engagement committee.

• Represent department managers, including taking notes and recordings as needed.

• Maintain polite and professional communication via phone, email, and mail.

• Anticipate the needs of colleagues in order to ensure seamless and positive employee experience.

• Greet and assist visitors.

• Other duties as assigned from time to time.

Ideal candidates have:

• BS in Accounting, Finance or relevant degree

• With 1-2 years in a BPO Industry and/or  Admin work related experience (Procurement, Purchasing, Bookkeeping, Office Management)

• Willing to work on flexible hours and onsite

• Ability to work under pressure

• Detail-oriented

• Computer literate with proficiency in MS Office applications

• The ability to handle multiple tasks under tight deadlines

• Above average verbal and written communication skills.