Administrative Assistant

The Admin Associate is in-charge of monitoring and accommodating Inter-Company Admin-Related Inquiries, with focus on vehicle transportation and billing.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

MONITORING OF ADMIN-RELATED CONCERNS VIA EMAIL, PHONE CALL, LETTER, AND IN PERSON.

• Receiving of inquiries, requests, follow ups and complaints thru various channels regarding Admin such as Office
  Supplies, Space Rental, Housekeeping, etc.
• Endorses concerns to assigned Admin team and monitors handling time of concern until its closure
• Updates client of the status of concerns

VAN TRANSPORT COORDINATION

• Receives and Monitors trip tickets and van rental
• Planning on possible synchronization of trips for the same itinerary to cut the cost of van rentals.
• Properly coordinates with service provider monthly
• Provides log sheet for drivers to get the details of trips for the following day
• Informs the requestor of the assigned vehicle and driver as well as the contact details
• Receiving and validating of trip ticket billings every cut off.
• Accurately prepares RFP of Van Transport billing and coordinates with Accounting for its status
  OTHERS
• Monitors status of billings and ensures that Admin team meets the target timeline
• Updates admin team with the status of their performance based on the target timeline
• Prepares minutes of meeting and presentations.
• Assists admin team with clerical works such as typing, encoding, reproduction of materials, tracking of files, and the like.