Administrative Assistant

Provides administrative or office support to nonexecutive employees, departments or functions. Workplace Support Management such as: Manages admin and logistic requirements (food, venue, transportation, registration, itinerary, etc.) for various Business Unit (BU) activities such as diversity & inclusion, business continuity, leadership conferences, team buildings and other BU-related activities. Processes requests for workplace supplies thru the use of procurement card (Pcard) and ensure proper liquidation of expenses. Coordinates with vendors on behalf of the BU for their operational requirements. Ensures invoices submitted by vendors meet MSSC tax substantiation requirements before being processed for payment Assists in contract management such as securing signatures, and acts as middleman between owner and Procurement team. Assists to process travel documents and embassy requirements of employees and visitors (i.e. letter of invitation for VISA application) as necessary Handles BU visitor management helping ensure MSSC visitor guidelines are adhered to. Provides mobile phone support to BU employees, including contracting, processing of order, payment, renewal, replacement, and liquidation of mobile related expenses. Provides logistical (room set-up, interviewer pool, etc.) support to FSS Manila recruitment camps. Bachelor's Degree in business or any related courses At least 2 years of work experience as an Administrative Assistant Good English communication skills Strong customer orientation Proficient with Microsoft Office Applications Keen attention to detail and highly organized Strong financial acumen Ability to interface effectively with all levels of a diverse workforce.