Administrative Assistant

About the role 

As an administrative assistant joining our team, you will be required to support the professional staff of our firm in both the Australian and Manila offices. 

The main responsibilities of this role will include:

• Managing daily correspondence with clients and other external parties, including answering direct and forwarded calls


• Handling ASIC correspondence, applications, and ensuring timely lodgements


• Formatting documents to ensure high quality and a professional final product


• Accurately completing client engagement templates and coordinating the establishment of client entities


• Keeping client files up to date and compliant


• Scheduling meetings and managing Outlook calendars for managers


• Preparing and issuing invoices


• Performing basic data entry tasks


• Communicating with Australian team members regarding administrative support needs, including weekly and monthly reminders


• Assisting with the scheduling of client meetings and visits as needed


• Assisting with the setup of workpapers


• Managing and following up on requests for information from clients and third parties


• Performing ad-hoc administrative duties as required, taking initiative to assist when needed

About the Person

You’re warm, honest and genuine and you enjoy being organized. You use your initiative to stay one step ahead when it comes to administrative tasks. You’re comfortable communicating at all levels and you’re authentic.

• Open to candidates with previous experience in an office administration/secretarial role. Previous accounting firm experience will be highly regarded


• Strong written and verbal English skills for communicating with our Australian and Filipino professional staff


• Willing to learn and be trained for Australian accounting firm administration tasks


• Strong organization skills, can manage time and multiple tasks effectively


• Excellent attention to detail


• Proficiency in Microsoft Outlook, Word and Excel


• A positive attitude, and the ability to work well under pressure, in a high performing team

What we can offer

Our colleagues are committed, client-focused and enjoy a positive work-life harmony. Bentleys offers a supportive and positive team culture, the opportunity for growth through training and career advancement, and competitive salary packages. In addition, you can expect:

• HMO on hire for yourself and dependent 


• Flexible working arrangement


• 20-day leave credits consumed at your discretion with up to 10 days convertible to cash


• Bonus leave – 5 days each FY (based on eligibility)


• Onsite training perks of free staff accommodation and travel reimbursement


• Prime CBD location in a 5-star eco-friendly building

You may visit our website at https://www.bentleys.com.au/