Administrative Assistant / Accounts Receivable & Sales Support (001-789)

​​Looking for Filipino (Philippines-based) candidates

Job Role: Administrative Assistant / Accounts Receivable & Sales Support

Compensation range: $1,500 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the Australian business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: A privately owned Australian technology services provider specialising in managed IT support for schools. They deliver tailored, practical technology support designed to keep operations secure, efficient, and scalable, with a strong focus on responsiveness and client service.

Backed by an Australia-based team, they work closely with organisations to resolve technical issues quickly, improve systems reliability, and support long-term digital growth through simple, effective technology solutions.

Role Overview: We are seeking a highly organised and detail-oriented All-Round Administrative Assistant / Accounts Receivable & Sales Support to support day-to-day operations, communications, across the business. This role combines administrative support, generating quotes and invoices, processing orders, ensuring smooth workflows and a consistently high level of service across internal teams and external stakeholders. You will be the engine that keeps our sales and financial pipelines moving smoothly. 

If you love organisation, numbers, and keeping things on track, you’ll thrive here. 

Key Responsibilities: 

Call Handling & Communication

• Answer incoming calls professionally and ensure a positive first point of contact
• Make outbound calls for scheduling, confirmations, follow-ups, and coordination
• Take accurate messages and ensure timely communication of key information
• Handle enquiries with clarity, patience, and a solutions-focused approach
• Maintain professional and friendly communication across all interactions

Accounts Receivable & Sales Support

• Quote & Invoice Generation: Accurately prepare and issue client quotes and invoices in a timely manner.
• Accounts Receivable Support: Monitor outstanding accounts and tactfully follow up on overdue invoices via phone and email to ensure steady cash flow.
• Order Management: Process internal team requests and external client orders from start to finish, ensuring accuracy and clear communication throughout the lifecycle of the order.
• Data Integrity: Maintain up-to-date and accurate customer records, financial entries, and order histories in our systems.

Administrative Support

• Perform general administrative duties including data entry and document management
• Maintain accurate records, databases, and internal systems
• Organise files and ensure information is properly stored and easy to access
• Support operational workflows and assist with day-to-day coordination tasks
• Help streamline administrative processes where improvements are identified

Operational & Team Support

• Provide reliable support to internal teams to ensure smooth daily operations
• Assist with basic coordination tasks across departments
• Ensure tasks are followed through accurately and completed on time
• Act as a dependable point of support for general business needs

Required Skills and Qualifications:

• Proven experience in administrative support, accounts receivable, sales support, customer service, or similar roles
• Excellent attention to detail with strong organisational skills
• Confident and professional phone manner
• Strong written and verbal communication skills
• Ability to manage multiple tasks and priorities efficiently
• High level of reliability, accountability, and consistency
• Comfortable working independently with minimal supervision
• Experience using Xero Accounting Software is an advantage
• Problem-solving mindset with a proactive approach to daily tasks

Useful Platform Experience:

• Google Workspace (Gmail, Calendar, Sheets, Docs)
• Microsoft Office Suite
• Xero or similar accounting software
• Zoom / Microsoft Teams / Google Meets

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST (AU) or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)