Administrative Assistant (Hybrid) - #35059

Company Profile:

Our client is a boutique consulting firm providing energy economics and commercial advisory services to public and private sector actors in the energy sector.

The firm was established in 2015 by its Founder, who was previously an energy sector consultant at PwC and Baringa Partners LLP. Our client’s overarching mission is to support advisory projects that facilitate transformational change required to increase access to environmentally sustainable and affordable energy supply in both developed and developing countries.

Our client works extensively with governments and regulators to shape energy markets and create an enabling framework within which the private sector can invest.

Its work covers market design and energy market regulation. Our client also works closely with a wide range of private sector developers and investors. This includes advising on strategy and performing market and commercial due diligence for equity and debt investors. Its clients operate across the full energy value chain—from resources, generation, networks, to demand-side—and across a complete spectrum of technologies.

Our client’s work is underpinned by rigorous analytics, complemented by a strong understanding of the big-picture priorities of the clients they work with. This combination contributes to strong client relationships and repeat engagements.

This is a great opportunity for an Administrative Assistant to join a company that promotes career development within a dynamic and supportive environment.

Job Overview:

The Administrative Assistant will support the day-to-day operations of the firm in this newly created role, with the opportunity to help shape its development as the business grows.

The role includes basic bookkeeping (such as bank reconciliations and invoicing), maintaining internal databases, updating the website and marketing materials, managing the Managing Director’s calendar, liaising with suppliers, and sourcing new vendors as needed.

This position requires a proactive, detail-oriented individual who can work independently, manage multiple tasks, define and grow with what will be an evolving role, and contribute to the smooth running of a growing consultancy.

Duties and Responsibilities:

• Day-to-day bookkeeping tasks, including bank reconciliations, invoicing (an accounting qualification is not required).
• Maintaining our database of credentials, our website, and basic marketing materials.
• Diary and calendar management for the Managing Director.
• Liaising with our suppliers and searching for new suppliers where needed.
• Preparing non-technical inputs for proposal documents for new projects.
• Preparing non-technical inputs to contracts with clients and sub-contractors.

• Other administrative tasks and team coordination, including arranging company events.

• Basic Microsoft Office (Outlook, Word, Excel, Teams) use
• Minimum of 2-3 years of experience basic bookkeeping and general administrative tasks
• Experience in a similar role in a professional services firm is an advantage.
• Experience using Xero accounting software or similar is preferred but not required
• Ability to provide input on role development and identify tasks that can be delegated from the Managing Director and other team members
• Proactive and able to take initiative in identifying and completing tasks with minimal supervision
• Flexible and able to manage multiple tasks and shifting priorities effectively
• Willingness to learn, adapt, and take on new responsibilities while continuously developing new skills
• Entrepreneurial mindset with a proactive approach to supporting business growth and team success
• Demonstrates ownership of work, with the ability to meet deadlines and communicate effectively with the team
• Proficient in spoken and written English

Job Type: Direct Employment

Employment Type: Full-time

Location: Hybrid - Ortigas Center, Mandaluyong City

(1-2 days onsite and 3-4 days work-from-home

Work Schedule: Monday to Friday 9:00 AM - 6:00 PM (Philippine Time) with occasional flexibility to shift hours to the early evening to accommodate overlap with UK-based head office

Industry: Energy & Economics Services