Administrative Officer

Monday to Friday- 8:30 a.m. to 5:30 p.m. | Onsite reporting in the Makati office Qualifications: > Bachelor’s degree in Business Administration, Office Management, or a related field. > Minimum of 2 years of experience in an administrative role. > Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). > Excellent organizational and time management skills. > Strong written and verbal communication skills. > Ability to multitask and prioritize tasks effectively. > Attention to detail and problem-solving abilities. > High level of integrity and professionalism. > Ability to work independently as well as part of a teamKey Responsibilities: Oversee the day-to-day operations of the office, ensuring it is clean, organized, and well-maintained. Manage office supplies inventory and place orders as needed to ensure the availability of necessary materials. Coordinate with vendors and service providers to maintain office equipment and facilities. Provide administrative assistance to various departments, including scheduling meetings, managing calendars, and preparing documents. Handle incoming and outgoing correspondence, including emails, letters, and packages. Prepare and distribute meeting agendas, minutes, and other relevant materials. Maintain accurate and up-to-date records, files, and databases. Ensure the confidentiality and security of sensitive information. Assist with data entry and the preparation of reports and presentations. Greet and assist visitors, clients, and employees in a professional and courteous manner. Answer and direct phone calls, taking messages as necessary. Address and resolve any inquiries or issues from clients and staff promptly. Assist in planning and organizing company events, meetings, and conferences. Coordinate logistics, including venue selection, catering, and travel arrangements. Support the preparation and dissemination of event-related materials. Ensure adherence to company policies and procedures. Assist in the development and implementation of office policies and procedures.