Administrative Solutions Associate (ST Telemedia GDC)

At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of passion who believe they can make a difference, we are confident that we can achieve this goal.

Job Description

DUTIES AND RESPONSIBILITIES:

Comprehensive Administrative Support - With the guidance of the immediate

supervisor or requestor, delivering secretarial and administrative services, including

data entry, word processing, producing and organizing documents, handling mail,

filing information, preparing routine reports, responding to inquiries, preparing

orders, researching for vendors, processing of reimbursements, filing purchase

requisitions, preparing and submission of requests to spend, regular inventory

checking and reporting and operating office equipment.

Guest and Employee Experience Coordination (VIP and non-VIP) -

Coordinating with host, obtaining security passes, escorting them in and out,

coordinating w/guests and housekeeping personnel on logistics (meeting link and

invites, attendee details providing address, wifi password,) and ensuring overall

experience for both guests and meeting attendees (arranging refreshments, taking

photos, assisting with connecting to IT equipment).

Vendor Reception - Receiving and relaying messages, responding to inquiries,

providing logistical support for vendors including but not limited to providers of

carpet and upholstery cleaning, ordering of fruits, scent machine installation and

maintenance, delivery of office supplies, bereavement flowers, employee treats,

signages and stickers, furniture, pantry provisions, pest control activities,

decorations, and equipment maintenance.

Facilities & Asset Maintenance - Assist and coordinate in areas relating to

maintaining the organization's facilities, assets, and grounds, ensuring all are clean,

operational, and in good condition. Includes scheduling repairs, following-up with

open tickets and escalating as needed, visiting other STT GDC Philippines sites

and coordinating with service providers as needed.

Assistance with Facilities Reservations - Includes checking for facilities bookings

and ensuring preparedness through housekeeping personnel and calendar entries.

This includes the use of conference rooms, events areas, physical items, sports and

health facilities and other related assets.

Event Assistance and Coordination - Assisting with and coordinating events

including but not limited to ordering of food and needed items, checking supplies

inventory, documentation, sending out invites, coordinating with tech team and

housekeeping, travelling to events venues.

QUALIFICATIONS:

● Experience in providing comprehensive administrative or secretarial support, including data entry, filing, and report preparation.
● Proven track record in guest relations or hospitality, specifically coordinating logistics for both VIP and non-VIP visitors.
● Experience in vendor coordination, including handling service providers for office maintenance, pantry provisions, and equipment.
● Background in travel coordination, including researching flights, accommodations, and processing reimbursements.

Equal Opportunity Employer
Globe’s hiring process promotes equal opportunity to applicants, Any form of discrimination is not tolerated throughout the entire employee lifecycle, including the hiring process such as in posting vacancies, selecting, and interviewing applicants.

Globe’s Diversity, Equity and Inclusion Policy Commitment can be accessed here

Make Your Passion Part of Your Profession. Attracting the best and brightest Talents is pivotal to our success. If you are ready to share our purpose of Creating a Globe of Good, explore opportunities with us.