Administrative Staff

1. Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff;

2. Arrange travel and accommodations for executives/ General Manager;

3. Schedules and attends meetings (Management Committee Meeting), taking notes and recording minutes;

4. Receives incoming communication or memos on behalf of the Executive Department, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff;

5. Performs office tasks including maintaining records, ordering supplies;

6. Managing multiple or complex calendars for meetings, travel, and personal commitments of the General Manager;

7. Handle sensitive and confidential information with discretion;

8. Conduct research, gather data, and provide support as required by the immediate superior;

9. Formulate reports, presentations, and other documents as per instruction of the Chief Finance Officer;

10. Ensure a clean and organized workspace;

Performs additional duties as assigned by executives/Chief Finance Officer;

11. Work closely with the Purchasing Officer to ensure timely acquisition of materials while maintaining cost-effectiveness and quality standards;

12. Communicate effectively with vendors and internal stakeholders;

13. Assist in the procurement process from requisition to delivery, ensuring compliance with company policies and procedures;

14. Generate purchase orders accurately and promptly, verifying specifications, quantities, and pricing;

15. Communicate with vendors to obtain quotes, negotiate prices, and resolve any issues related to orders;

16. Maintain and update purchasing records, including supplier information, pricing, and delivery schedules;

17. Monitor inventory levels and collaborate with the Warehouse in charge to avoid shortages or overstock situations;

18. Coordinate with various departments to identify their purchasing needs and prioritize orders accordingly;

19. Conduct market research to identify potential suppliers and evaluate their reliability, quality, and pricing;

20. Assist in the implementation of cost-saving initiatives and process improvements within the purchasing function;

21. Prepare reports and presentations on purchasing activities, budget utilization, and vendor performance;

Support the purchasing officer and team members in ad hoc tasks and projects as needed

Job Type: Full-time

Pay: Php12,000.00 - Php13,000.00 per month

Benefits:

• Additional leave

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• 13th month salary
• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• Purchasing: 1 year (Preferred)
• Secretariat: 1 year (Preferred)

Location:

• Davao City (Preferred)

Willingness to travel:

• 50% (Preferred)