Analyst, Finance, I+E (South-East Asia)

Key Accountabilities

• Assist with the effective and timely financial management and financial reporting of projects;
• Provide support to all facets of commercial performance to the business;
• Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes;
• Build and maintain effective relationships with internal and external stakeholders.

Key Accountability 1: Assist with the effective and timely financial management and financial reporting of projects.

Key Activities:

• Support project teams with project financial budgeting and project planning activities;
• Assist with the review, analyse and report on month-end project performance data and support completion of monthly reviews;
• Assist with the creation of new projects including policy compliance; and the recognition;
• Assist with analysis of projects including financial performance, cost allocation, earned value and scenario analysis;
• Deliver lock-up management including the oversight of preparation of invoices and supporting information within the time frame required by the contract or client as directed;
• Assist project employees with the provision of financial information to meet project requirements including charge rules, calculations and cost data;
• Support Major Projects, Joint Ventures and Alliances including cost monitoring and consolidation, invoicing and cash flow management, and general financial support and audits as directed.

Key Outcomes:

• Projects comply with commercial requirements;
• Accurate and timely delivery of month end analysis and reporting;
• Team members understand and utilise systems and tools effectively for project tasks;
• Projects comply with internal financial processes;
• Commercial risks from new projects are communicated within the business to appropriate management level;
• Project analysis completed in timely manner with outcomes meeting stakeholder requirements;
• Major Projects, Joint Ventures and Alliances are appropriately reviewed, monitored and communicated to ensure financial outcomes are known;
• Lockup is managed to maximise cash flow;
• Financial/contractual risks from projects are minimised;
• Joint Venture and Alliances are compliant;
• Audit outcomes are highlighted and resolved accurately within required time frames;
• Governance is effective, and audits are completed to mitigate and minimise relevant risks.

Key Accountability 2: Provide support to all facets of commercial performance to the business.

Key Activities:

• Assist with the training for team members in the use of the financial system and tools related to project finance management;
• Contribute to finance training to all new starters and those who request training;
• Assist with any financial system and tools initiatives and rollouts as directed;
• Assist with queries referred to the Finance team including project planning, monthly reviews, accounts payable, accounts receivable and general finance duties;
• Provide necessary support to enable achievement of the region’s financial targets through sound financial governance;
• Assist with new business integration management through due diligence and operational enhancement of subsidiary businesses as directed.

Key Outcomes:

• Team members receive appropriate support in utilisation of financial systems and tools;
• Team members receive appropriate support in utilisation of financial systems and tools;
• Financial system initiatives and roll out are co-ordinated and implemented nationally;
• Queries are resolved in a timely manner to the required outcome.

Key Accountability 3: Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes.

Key Activities:

• Provide support to the Regonal Finance team with key business initiatives and focus areas within area of specialism;
• Comply with SMEC finance policies and procedures including the maintenance of adequate records;
• Obtain appropriate authorisations under the Instrument of Delegation;
• Interaction with all levels within the business;
• Attend required meetings with key internal clients and stakeholders;
• Input, as appropriate to opportunity management, project management, monthly reviews in liaison with relevant stakeholders.

Key Outcomes:

• Activities are aligned with business goals and business strategy objectives;
• Quality and integrity of data maintained and zero non-compliances on financial processes;
• Instrument of Delegation is strictly followed;
• Timely resolution of issues to the satisfaction of key internal stakeholders;
• Timely and effective communication of key financial information;
• Timely and accurate financial reporting.

Key Accountability 4: Build and maintain effective relationships with internal and external stakeholders.

Key Activities:

• Develop and maintain client focus and relationships with internal and external clients and stakeholders;
• Provide high level customer service through the delivery of innovative and timely solutions;
• Communicate professionally and appropriately with stakeholders;
• Undertake assigned tasks and project activities in line with policies and procedures;
• Communicate with colleagues and industry contacts to establish professional networks and develop industry awareness;
• Provide clear and effective communication and consultation with internal and external stakeholders;
• Clarify issues and needs of internal clients and stakeholders to enable the development of suitable solutions that meet business needs;
• Adopt a collaborative approach by listening to and valuing other’s contributions and recognise when it is appropriate to seek assistance.

Key Outcomes:

• Effective and productive relationships are maintained and stakeholder feedback is positive;
• Work is completed in line with stakeholder specifications and business needs;
• Work is completed in a collaborative, proactive and constructive manner;
• Communications and relationships are effective and respectful;
• Professional networks are established and maintained;
• Assistance is sought and offered when required.

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