AP Coordinator

• Manage the Accounts Payable mailbox, prioritize and organize on a daily basis. Adhere to  company policies and procedures related to accounts payable Manage the various invoice logs in the Invoice Solution system
  
• Work collaboratively with cross -functional teams for issue resolution.
  
• The timely processing of non -inventory and inventory bills  following the FIFO method.
  
• Validate and verify the invoices after the OCR is completed, and obtain adequate approvals prior to payment.
  
• Perform accurate 3WM
  
• Using analytical skills and judgment to solve problems at the source and deal with complex issues that require in -depth assessment
  
• Adhere to the agreed SOPs and SLAs
  
• Request statements for all assigned vendors and  perform mandatory monthly reconciliations to resolve discrepancies in a timely manner
  
• Handling vendor inquiries in a timely manner within the agreed SLA of 24 hrs Assist with documentation for annual audits.
  
• Perform administrative duties and ad hoc projects as assigned
  
• Prepare various reports that tracks KPIs
  
• Assist and ensure month -end tasks are completed prior to the close of the accounting period.
  
• Manage vendors paid by Credit Card and complex vendor accounts.
  

Requirements

• Accounting related university degree or College diploma
  
• Minimum of 3 years of experience in accounts payable
  
• Proficiency in accounting software and accounting principles
  
• Intermediate to advanced Excel skills (Vlookup, Pivot, formulas)
  
• Basic knowledge of Canadian taxes such as GST/HST/QST calculations
  
• A team player with excellent interpersonal skills and a natural ability to build relationships
  
• Self -motivated, resourceful and can work with minimal supervision
  
• High attention to details (Crucial invoice  entry and for the role)
  
• Ability to think outside the box
  
• Professional with the ability to deal with confidential information
  
• Ability to work in a fast paced environment dealing with ambiguity and constant change
  
• Extremely organized and ability to manage multiple deadlines at once Excellent analytical and problem solving skills
  
• Excellent written & verbal communication skills, a self starter with a strong work ethic and a team player with excellent client service skills.
  

• Experience in eCommerce, manufacturing or consumer packaged goods industries Experience in Microsoft and Google Suite
  
• Experience in using multiple AD HOC apps for work Key Performance Indicators:
  

• Retracted invoices
  
• Bills processed daily and weekly
  
• Bills placed on hold
  
• Vendor reconciliations
  
• Invoice log