AP Specialist

• Receive invoices via mail and email daily
  
• Identify invoice types and route them to the appropriate department for coding and recording
  
• Enter a high volume of invoices daily with accuracy and attach appropriate supporting documentation to each transaction
  
• Receive and verify expense reports and other invoices for accuracy and eligibility for payment
  
• Reconcile expense and other financial reports with account balances and office records
  
• Record expenses to appropriate GL accounts and cost centers by analyzing invoices and expense reports and obtaining proper supporting documentation
  
• Reconcile company credit card statements
  
• Maintain the credit card authorized buyers list, including timely issuance and deactivation
  
• Process toll payments and administer Good To Go passes
  
• Review vendor statements and resolve purchase order, contract, invoice, and/or payment discrepancies and documentation issues
  
• Facilitate vendor payments and issue checks
  
• Verify payments by reviewing checks and vouchers
  
• Monitor vendor accounts to ensure proper setup
  
• Ensure employer identification numbers or social security numbers (W -9) are collected from all vendors before setup
  
• Prepare and submit 1099s
  
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop -payment orders as needed
  
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
  
• Assist in periodic audits by ensuring proper record keeping of purchases and approvals
  
• Provide accurate and effective documentation and records management related to the AP function in accordance with records retention policies and procedures
  
• Protect organizational value by maintaining confidentiality
  
• Attend training opportunities as requested and required for the role
  
• Work independently and collaboratively within a team as needed
  
• Provide functional backup for other finance functions as assigned
  
• Demonstrate strong analytical, problem -solving, and organizational skills
  
• Proactively take on additional tasks as needed
  
• Complete tasks accurately and on time
  
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
  

Requirements

• 3–5 years of relevant experience (industry -specific experience preferred)
  
• Familiarity with AP automation preferred
  
• Strong Excel skills are a plus
  
• Recent experience with Great Plains preferred but not required
  
• In -office work required