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Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
The role requires specialized experience in facilities management, compliance auditing, emergency response coordination, and familiarity with Clark Freeport Zone regulations. The candidate must be capable of conducting internal audits, managing security incidents, and handling compliance documentation and reporting. Experience with CDC transactions and Safety Officer Certification are preferred.
The role of the Administrator (Facilities and Compliance) at Aprio is key in ensuring the seamless operation of our facilities while upholding stringent compliance standards. This essential team member takes charge of coordinating emergency response plans, conducting thorough security audits, and maintaining compliance-related documentation.
Additionally, he/she oversees facility inspections and safety checks. Possessing a meticulous attention to detail and a resolute commitment to regulatory compliance, this position is instrumental in guaranteeing that Aprio's facilities not only operate safely and efficiently but also remain in full alignment with industry benchmarks and regulations.
Position Responsibilities
Emergency Management and Compliance Support
- Assist in emergency situations and crisis management
- Aid in conducting compliance training sessions for employees
- Communicate security guidelines effectively to employees and vendors
- Coordinate emergency response plans and drills
- Enforce security protocols and respond promptly to incidents
- Manage security incidents and investigations
Compliance Auditing and Assessment
- Conduct internal compliance audits and assessments
- Perform risk assessments and security audits
- Carry out routine security checks to ensure adherence to protocols
- Stay updated on industry regulations and ensure company-wide compliance
Documentation and Reporting
- Handle compliance-related documentation and reporting
- Identify compliance gaps and recommend corrective actions
- Report security breaches and incidents to the Senior Administrator
- Process all company-related requirements including permits and visa processing
Facility Management
- Address maintenance issues promptly and efficiently
- Conduct regular facility inspections and safety checks
- Coordinate office moves, renovations, and maintenance projects
- Ensure compliance with workplace health and safety standard
- Ensure the proper functioning of utilities and equipment
- Maintain office supplies inventory and distribution
- Schedule and oversee maintenance tasks and repairs
- Process all access cards including company identification cards
Qualifications
- A graduate of Bachelor’s degree in Business Administration, Engineering or related field
- 2-3 years of experience working in the field of Facilities, Security and Safety.
- Good oral and written communication skills
- Proficiency in MS Office applications; experience with SharePoint and Canva is an advantage
- Keen to detail
- Self-motivated and able to work independently
- Good organization skills and good communication skills
- Excellent time management
- Safety Officer Certification is preferred.
- Experience working within the Clark Freeport Zone (transacting with Clark
- Development Corporation related to permits and compliance) is a plus.
Perks/Benefits we offer for full-time team members:
- Wellness program
- HMO coverage
- Rewards and Recognition program
- Free shuttle service (provided by CDC | for onsite employees)
- Free lunch meal (For onsite employees)
- On-demand learning classes
- Discretionary time off and Holidays
- Performance-based salary increase
- Discretionary incentive compensation based on client or individual performance
- Hybrid set up to selected roles/location, terms and conditions may apply
- CPA & Certification Assistance and Bonus Program
What's in it for you:
- Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.
- A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.
- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
- Competitive compensation: You will be rewarded with competitive compensation.
EQUAL OPPORTUNITY EMPLOYER
Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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