Assistant Financial Controller

FILINVEST COMPANY:  QUEST HOTEL & CONFERENCE CENTER CEBU

POSITION SUMMARY:

The Assistant Financial Controller provides continuous leadership as a complement to the tasks of Financial Controller by ensuring that all areas in accounting and finance function as intended. He/She is responsible in the preparation of some financial reports which are for submission to the Financial Controller, General Manger, Corporate Office and others. He/she must ensure that financial/accounting reports from various sections and departments are reviewed before they are submitted to Financial Controller. He/She shall act as the overall head of finance and accounting in the absence of the Financial Controller.

SCOPE & RESPONSIBILITIES

1. In the absence of the Finance Controller, carries out his/ her responsibilities
2. Evaluates performance of all subordinates with the input from FC and other departments if applicable
3. Ensures each subordinate has been thoroughly trained on his / her responsibilities, establishes a training calendar
4. Accommodates any internal, external, or statutory audit requests as directed by the FC
5. Monitors the expiry dates of business permits, insurance policies and other licenses needed in hotel operations and coordinates with the proper authorities in the renewal of the same
6. Ensures that regular reporting requirements to external clients such as the Social Security System (SSS), PAG-BIG, Philhealth, City Treasurer, the Bureau of Internal Revenue (BIR), Securities and Exchange Commission (SEC), and other Government Regulatory Agencies are duly met.
7. Coordinates with the owning companies' representatives on the compliance of government reportorial requirements.
8. Completes any other projects, tasks or activities as assigned from time to time
9. Reviews completeness of suppliers application including all required documentation.
10. Reviews terms of contract with the selected suppliers before submission to the Financial Controller.
11. Reviews terms of contract with the selected labour contractors.
12. Reviews the schedule of the frequency of obtaining quotations/ purchasing cycle for different item groups
13. Assumes any supplier management related tasks in the absence of the Financial Controller.
14. Reviews the evaluation and establishment of par levels for various item groups based on consumption analysis, and updating of the Material Control System
15. Reviews the valuation of supplies for disposal or resale
16. Reviews the purchase requisition of Finance/Accounting and forward it for further approval, based on levels required and defined in the policies and procedures
17. Reviews the expense report of all ExCom members along with GM
18. Ensures credit facilities for direct billing provided to corporate, airlines, travel agents and bank are consistent with Credit policies and procedures
19. Reviews limits based on recommendation by Director of Sales -based on whether one time event, stay, long stay, etc.
20. Attends the credit review meeting
21. Reviews for withdrawal of credit limits after informing Sales Manager
22. Reviews reinstallation of credit limits after recommendation of Director of Sales
23. Verifies weekly flash report
24. Scrutinizes Bank Deposit discrepancy report
25. Resolves the issues related to General Cashier vault Discrepancy
26. Reviews Managers reports
27. Reviews the selected agency to provide Foreign Exchange services
28. Reviews petty cash vouchers.
29. Reviews GIG sheet for fake notes
30. Ensures all the major credit cards are being accepted at the hotel
31. Reviews the refund amount and transaction by verifying the supporting slip and invoice amount.
32. Reviews bad debts after verifying supporting documents for authorization of write off
33. Ensures criteria as set by ISOP for write-off:

• An account has been sent to an outside attorney
• An account is one year old, and no collection schedule has been agreed to
• Notification is received that the company that owes the account is declared bankrupt,
• Property efforts have been exhausted, and legal procedures are not practical

34. Reviews and approves along with the GM the write-off form completed by Credit and Collection Manager

35. Performs other duties and functions which may be assigned by the immediate superiors

COMPETENCIES AND SKILLS REQUIRED

• Financial Analysis & Reporting Local dialect

• Budgeting & Forecasting

• Internal Controls & Compliance

• Cost Control & Profitability Management

• Decision-Making & Problem-Solving

• Accounting Operations