Assistant Manager Facility Management

Job Summary

Manage execution of daily facilities operations (e.g. building management, safety maintenance/technical upkeep, security, etc.) in accordance to DKSH operations guidelines, governing regulations and service level agreements

General Responsibilities

• Manage operating departmental budgets and costs according to annual allocation to ensure efficient usage of resources, where applicable


• Manage facilities utilisation, operations and maintenance in business premises in accordance to DKSH's policies and procedures, regulations and agreed service levels


• Plan and manage building/premises services in business operations (e.g. maintenance records, security/safety checks, office administration, cleaning, catering, waste management, etc.)


• Identify and develop annual plan on facility management activities while complying to safety, health and environment requirements and regulations


• Manage/review space planning, allocation and utilisation of existing/new business premises and allocate optimal resources to maximize efficiencies and productivity


• Develop and manage cost controls and process improvement activities related to facility management benchmarking industry trends


• Develop premises safety, security and risk management plans with internal stakeholders in alignment with DKSH's internal policies and procedures (e.g. access card management, electrical wirings, air conditioning, plumbing, waste management, etc.)


• Develop periodical facility inspection/assessment plans for business premises and assets (e.g. furniture, utilities, transport services, equipment, etc.)


• Build relationship with government agencies and regulatory bodies on updates/matters related to building/facility safety requirements


• Monitor facility management work progress and service level with external vendors and follow-up on issues to drive completion

Functional Skills and Knowledge

• Demonstrate understanding and application of local regulations into the company's facility management systems and processes


• Demonstrate advanced project management skills 


• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)


• Demonstrate fluency in English, both written and spoken

Education

Bachelor's degree in Engineering, Business Management, or equivalent