Assistant Property Manager

Position Title: Assistant Property Manager

Salary: 30,000 - 50,000 PHP a month

Reports To: Partner, Partner Advisor

Primary Relationships: Partner Team

Date: June 2024

Schedule: 10:00 PM - 7:00 AM PHT

Responsibilities:

• Oversee the management of buildings, including maintenance services and outside contractors/vendors

• Act as the direct contact for any/all resident concerns/requests pertaining to all building-related issues

• Contact and place service orders with maintenance staff or specialty vendors/contractors

• Assist with creating and maintaining appropriate budgets for each of the condo associations and oversee accounting and financial statements

• Monitor contracts for compliance and control costs

• Ensure administrative document conformity to include insurance compliance and expiration(s) for all buildings, assessment collections, and follow-up with assessment delinquencies ensuring that proper notices have been distributed

• Solicit bids for maintenance contractors and construction projects, create scope spreadsheets, and participate in the selection of contractors

• Maintain a thorough knowledge of all property management documents (bylaws and declarations rules and regulations, certificates of insurance, vendor contracts) and operate the properties in accordance with these documents

• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned

• Answer and appropriately direct concerned owner phone calls and inform residents of policies/procedures

• Handle emergency issues after hours associated with properties or as needed

• Manage vendors and projects under construction

• Handle any violation and property emergencies

• Adopt and enforce community rules

• Assist with tasks such as handling FDNY and DOB violations, budget assistance, leveling sheets, and staff time entry into Core

Qualifications:

• Bachelor’s degree in the related field

• 3-5 years of experience in residential property management

• 3-5 years of experience preparing or presenting community-required documentation

• Excellent communication, interpersonal, problem-solving, presentation, and organizational skills

• Proficiency with property management software and communication tools

• Proficiency in Microsoft Office Suite, and Excel

• Ability to balance persuasion with professionalism

• Strong organization, oral and written communication skills

• Experience in a multi-client environment

• Analytical skills with particular attention to detail

• Aptitude in data management, analytics, reporting preparation

• Ability to function in an autonomous environmentindependent worker, self-directed

• Familiarity with Yardi Voyager is a plus