Associate Accountant - Accounts Payable

Work Setup: Onsite (Legaspi, Albay)

Work Schedule: Night Shift

This is a full-time role reporting to the Accounting Manager. We require a proactive 'ownership' mindset and the ability to provide clear, contextual English status updates while 'managing up' to keep all stakeholders informed. Additionally, this is an onsite role since it requires a secure, private workspace with redundant internet connectivity to ensure consistent availability and strict adherence to US data privacy standards during standard operating hours.

WHAT YOULL DO

You will ensure accuracy and compliance through the management of the full-cycle Accounts Payable process, actively participating in audit support and monthly close procedures. Your role will involve maintaining and improving accounting efficiency by managing data entry across various platforms, recommending procedural enhancements, and keeping meticulous records of vendor interactions. Additionally, you will collaborate closely with internal teams to streamline expense reporting, integrate new vendor activities, and assist with annual tasks such as 1099 reporting and tax preparation.

• Manage the full cycle of Accounts Payable, ensuring all vendor bills are coded, approved, and paid in alignment with contracts and internal policies.
• Review and process employee expense reports, ensuring compliance with company travel and expense policies.
• Perform weekly payment runs (Checks, ACH, Wire, and Credit Card) and maintain accurate cash disbursement records.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner
• Maintain the vendor master file, including collecting W-9s and assisting with annual 1099 filings.
• Assist with the monthly close process by preparing AP-related accruals and reconciliations.
• Support planning and provide documentation for annual auditing processes for US and International operations.
• Recommend and implement process improvements to increase the efficiency of the procurement-to-pay cycle.
  

Requirements

• You have 2+ years of accounting experience, specifically focused on Accounts Payable or General Ledger functions.
• Working knowledge of GAAP; minimum 2 years of experience with ERP software, preferably NetSuite and Expensify.
• Bachelors degree in accounting or finance required.
• Proficiency in spreadsheets (Excel/Google Sheets and Access); strong organizational skills and the ability to manage high-volume data entry with 100% accuracy.