ASSOCIATE (Office of the Director)

Provide administrative and technical support and secretarial services to the Center Director, inclusive of the Director’s representational and business development functions and act as information and reference point for the Center Director.

ACCOUNTABILITY STATEMENTS

• Timely and appropriate provision of administrative support to the Center Director, including management, maintenance and upkeep of documents, files, and records.
• Timely dissemination of communication and correspondence.
• Effective and efficient coordination of all the Office of the Director’s activities and programs.

DUTIES AND RESPONSIBILITIES

• Assist and provide administrative and logistical support services in the day-to-day operations of the Office of the Director as follows:
• Draft letters, memos, correspondences and other communication.
• Disseminate of Office’s incoming and outgoing documents.
• Release documents from the Office of the Director to concerned Offices/ Units.
• Arrange travel requirements of the Center Director.
• Coordinate activities, events, appointments, and meetings with concerned stakeholders.
• Document and maintain records of meetings, appointments, and activities of the Center Director.

2. Manage records, acknowledgement, and dispatch of documents from the Office of the Director.

3. Assist in the proper document management in the Office of the Director to include proper recording and handling of documents and records in compliance with quality management system of the Center.

4. Maintain and update the Office of the Director’s database/ records such as:

• Directory of Center’s partners and stakeholders.
• Directory of SEAMEO officials, focal institutions in SEAMEO MOEs and other SEAMEO units.
• Database of documents and other official instruments.

5. Implement official protocols accorded to the Center Director before, during and after engagements.

6. Perform other related tasks that may be assigned.

QUALIFICATIONS

Educational Attainment

• Completion of an appropriate baccalaureate degree from a duly recognized institution of higher learning.

Work Experience

• At least three years of relevant experience.

SEAMEO INNOTECH is an equal opportunity employer

Interested and qualified applicants may submit their letter of intent with an updated CV at email add:

I have been duly informed that, as part of the review and selection process on my application for a post at SEAMEO INNOTECH, the Center will collect and use personal information, which may include information regarding my contact details, general character, reputation, personal habits and characteristics, medical records and other information deemed relevant to my application. The Center assures that these gathered information will only be used for non-commercial purposes.

The Center shall implement reasonable and appropriate organizational, physical and technical security measures for the protection of personal data collected. Said security measures aim to maintain the availability, integrity and confidentiality of personal data and protect said data against any accidental or unlawful destruction, alteration and disclosure, as well as against any unlawful processing.

In the event that I am accepted to the position at SEAMEO INNOTECH, I also understand that as provided by the Data Privacy Act, I may object to the processing of my personal data, request to access my personal information, and/ or have it corrected, erased or blocked on reasonable grounds. As may be provided by law, personal information may need to be retained indefinitely to satisfy legal obligations or for historical and statistical purposes. Otherwise, if my application is unsuccessful, SEAMEO INNOTECH shall keep my personal information on active file in case there will be future employment opportunities for which I may be suited. I further give consent SEAMEO INNOTECH to keep my personal information for this purpose and may withdraw this consent at any time.

I hereby grant SEAMEO INNOTECH and its authorized representative/s permission to verify all the information I provided in my Job Application Form. I further give consent to SEAMEO INNOTECH to collect, retain and use my personal information for review and assessment purposes which shall include, but not be limited to, determining suitability, eligibility or qualification for employment and the disclosure of information to:

• SEAMEO INNOTECH Management and authorized staff, and
• Third party service providers performing review functions on behalf of the organization.

I hereby declare that the information provided is true and correct, with full understanding that any willful dishonesty may render refusal of my application or immediate termination of my employment.