AU Legal Assistant

Job Description

• Draft Final letters on all conveyancing matters that have settled and include link to leave Google Review

• Post exchange work on conveyancing matters
  • Creating LEAP matter
  • Sending initial letter to client
  • Arranging their VOI
  • Setting up PEXA matter

• Drafting invoices for several conveyancing matters

• Maintaining relationships with existing and new referral partners - emails, setting up 121s.

• Operational and Legal Matters
  • Support on Legal matters Weekly Report
  • Taking notes in client meetings when needed and follow up tasks from meetings
  • Post exchange work on conveyancing matters
  • Contact with agents/brokers for conveyancing, ensuring no deadlines are missed (calendar management)
  • Keeping up to date with all communication with clients, helping manage calendar and reminders for any commitments made to the client or associated partner.

• Operation/ Finance
  • Ensure to update CRM and LEAP in timely manner
  • Ensure to update XERO (Accounting tool) for any expenses based on receipts, and bills received as part of the periodic reports
  • Ensure all invoices are sent out in a timely manner.
  • Reconciliation of bank statements to ensure bills/ disbursements are not missed
  • Organize files Google drive accordingly.

Other responsibilities:

Drafting invoices for several Wills matters

Qualifications:

• Graduate of bachelor's degree
• 1-2 years' experience relevant experience
• Good English communications skills, both verbal and written
• Can start ASAP