Bookkeeper (Virtual)

⭐️ this is a full-time 100% work from home, Independent Contractor role for someone based in the Manila metro market ⭐️

The company: You’ll be working with a UK based workspace business that provides ready-to-go spaces for start-ups, creatives, professionals, and hobbyists to thrive. 

They provide self-contained, affordable studio spaces where businesses can register their business, create their product and make a home for their business to grow. 

They currently have about 800 spaces across London and continue to grow! You’ll be joining a fast-paced, collaborative environment where creativity is encouraged and voices are heard. 

The Role: As a real estate Bookkeeper, you will oversee and manage the company's day-to-day bookkeeping activities: oversee the financial operations across a diverse portfolio of properties, manage invoices and payments, balance accounts, pay employees and pull together reports to help the client understand where they stand financially. 

In this role use tools like Xero, Google Sheets and Re-Leased to keep everything organized and accurate.

You’ll work remotely with a collaborative team across the UK and the Philippines, contributing directly to the company’s financial health and strategic growth.

The ideal candidate has experience in real estate, a  firm approach to credit control and expertise in UK payroll processing.

In this role you will manage:

• Financial Transactions & Record Keeping:  
  • Accurately process and record payments, invoices, income, and receipts, ensuring proper allocation to  each company entity. 
  •  Maintain organized digital filing systems for financial documents, focusing on  accessibility and compliance. 
• Tenant Invoicing, Accounts Receivable & Credit Control: 
  • Prepare invoices for all tenants, both existing and new, ensuring accurate documentation in  Re-Leased and CRM. 
  • Take a proactive approach to credit control, encouraging tenants to adopt standing orders for rent  payments. Follow up rigorously to secure timely payments, reaching out by phone to debtors if  necessary. 
  • Track outstanding rent and charges, maintain accurate records and work directly with tenants  to resolve payment delays. 
• Payroll & Employee Expenses: Process employee payroll, managing deductions and ensuring timely payments. Verify and process employee expenses according to company policy. 
• VAT Returns & Tax Compliance:  Complete VAT returns for all SPVs within the portfolio, adhering to HMRC standards, and  coordinating with accountants as needed to meet compliance deadlines. 
• Financial Reporting & Reconciliation: 
  • Generate monthly financial statements for each entity, including cash flow, profit and loss, and  balance sheets. 
  • Conduct monthly bank reconciliations in Xero, promptly addressing any discrepancies. 
• System Utilization: 
  • Use Re-Leased to monitor property-specific data, tenant payments, and generate financial reports.
  • Maintain CRM records to ensure tenant details, lease agreements, and payment histories are up-to date and accurate. 
• Multi-Entity Financial Management: 
  • Manage the finances of multiple SPVs, ensuring correct fund allocation, expense tracking, and revenue  management. 
  • Work closely with property and operations teams to ensure financial data aligns with lease agreements  and operational needs. 
• Credit Control Focus: 
  • Enforce strong credit control measures, ensuring tenants meet their rent obligations on time. • Encourage and monitor tenant compliance with standing order payments, reducing the need for  manual payment tracking.
  • Take direct action on any outstanding payments by contacting tenants or other relevant parties to  resolve balances owed. 
• Ad Hoc projects as needed

About you:

• Legally eligible to work in the Philippines.
• Strong fluency in verbal and written English.
• As an independent contractor, you must have your own laptop / computer and secure, high speed internet access.
• 4+ years of experience in a generalist  Bookkeeping role in a real estate setting; including payroll, accounts payable, accounts receivable
• Expertise in Xero accounting software; Xero certification required
• Experience managing UK payroll processing
• Bonus points: experience with the commercial real estate software Re-Leased
• Bonus points: experience working with small, start-up businesses.

The details:

• Role type: Independent Contractor
• Location: Work from home - 100% fully remote (from the Philippines)
• Working schedule: Full-time approx 40 hrs per week, 9:00am - 6:00pm London UK time zone (GMT)
• Hourly rate: PHP ₱450 starting rate per hour depending on experience