BPO - US Administrative Coordinator/VA (Hybrid Setup)

With businesses moving better toward cost-efficiency, remote workers such as virtual assistants (VAs) are in high demand. Helping business leaders organize meetings, schedules, and events makes VAs invaluable in keeping daily operations smooth. VAs essentially become the central point where vital information flows.

Excellent communication, organization, and perception are all required fundamental skills to handle daily tasks. You must also have initiative and work independently. This is an excellent opportunity to gain more experience and refine existing skills in this growing industry.

See if this job is right for you. ⬇️

How You Spend Your Eight Hours

• Maintain and update Outlook calendar, schedule appointments, coordinate meeting times between multiple parties, and adjust meetings as needed

• Review incoming emails, categorize them into “trash,” “urgent,” and “read later” and respond to emails as directed

• Help block time on the calendar between calls to ensure efficient time use

• Book travel arrangements, including flights, accommodations, and transportation as required

• Organize and store meeting recordings; assist in preparing meeting agendas and minutes if needed

• Send reminders about urgent tasks and deadlines

• Assist in planning and organizing virtual events, including coordinating with participants and managing event logistics

What You Must Possess

• Proven experience as a virtual assistant, administrative assistant, or similar roles

• Proficiency in Microsoft Office Suite, especially Outlook

• Excellent written and verbal communication skills

• Excellent organizational and time management skills

• Ability to handle multiple tasks without losing attention to detail

• Experience in managing and organizing digital files

• Ability to work independently and remotely

What You Shall Receive

• HMO coverage with two free dependents upon regularization

• VL/SL credits upon regularization

• Friendly and supportive work culture

• 13th-month pay and other Philippine-government-mandated benefits

• Non-taxable allowances

• Pay increases, performance bonuses, birthday gifts, and many more

What You Should Consider

• Full-time position

• Monday to Friday, night shift

• Hybrid work setup with on-site training

Why Join Our Company

You look for a company whose senior management listens to what you are and aren’t saying and whose managers and team leads you can genuinely connect with. According to Glassdoor, 99% of the current and previous employees recommend Unity Communications to their friends, and 100% approve of its executive management. Our company is a Certified Great Place To Work that values inclusion and diversity and spreads kindness and positivity.