Business Office Assistant

Under the direction of the Business Office Manager performs business office functions in accordance with Facility policies and procedures. Demonstrates ability to identify / respond appropriately to potential behavioral outbursts. Works overtime evenings and/or weekends to meet departmental deadlines. DUTIES 1. Contributes to Facility quality assessment and improvement initiatives. 2. Reviews new resident information set up compared to Admission Fact Sheet and copies of various payer cards (Medicare, Medicaid, Insurance, etc.). 3. Reconciles daily census records with Nurses Midnight Census Head count. 4. Reviews accuracy and completeness of Insurance Verification form and resolves any outstanding or unanswered questions. 5. Processes state required admission / discharge paperwork per state requirements and Facility policy. 6. Disburses Incoming Business Office Mail and processes appropriately. 7. Maintains Resident Trust Accounts. 8. Enters Ancillary Services such as barber and beauty into Accounts Receivable software system (AHT). 9. Processes Resident Trust Fund activity including: a. Balancing Resident Trust Fund Petty Cash and receiving appropriate signoff as to its accuracy. b. Handling daily disbursements from Trust Fund Petty Cash, obtaining appropriate signatures authorizing disbursement. . c. Preparing disbursements out of trust by obtaining and verifying appropriate authorization before disbursing. d. Entering disbursements out of resident trust weekly and balancing each disbursement back to its source document. e. Entering deposits to trust weekly and balancing back to deposit receipt. f. Running Trust Fund Trial Balance weekly to verify money is available for future disbursement request. 10. Maintains Business Office non-medical file keeping filing current and up-to-date. 11. Accounts Payable (if applicable): a. Processing invoices for payment; validating appropriate authorization of purchases. b. Verifying documented receipt of goods / services. c. Reconciling payments to vendor statements to monitor payments are made in accordance to the vendor's terms. d. Submitting approved invoices and check requests to verify accurate financial statements. HISTORY: (A) 8/2012 12. Payroll / Benefit duties may include, but are not limited to: a. Preparing Daily Labor Hours Report. b. Preparing Weekly Overtime Report. c. Processing Workman's Compensation claims. d. Processing Employee Information Set-Up and Change Forms.. e. Bi-Weekly payroll processing of time cards to Bi-Weekly transmittal, include all payroll changes communicated since last payroll. f. Assisting with quarterly, annual reporting as needed QUALIFICATIONS Education/Training: High School Diploma or equivalent required. Experience: One year related field experience to position preferred. A.D.A ((Americans with Disabilities Act)(as amended)) REQUIREMENTS: Must be able to bend, stoop, push, pull, and walk and stand for most of the working day. Requires manual dexterity sufficient to operate standard office machines such as fax, telephone, etc. Requires normal range of hearing and vision. Must be free from communicable diseases that pose a "direct threat" to the health or safety of others and which cannot be eliminated by a reasonable accommodation. Must be able to lift a minimum of 30 pounds, and be able to carry and transport supplies. Must be able to pass a post-offer, preemployment physical health examination as a condition of employment. Must be capable of performing the essential functions of the job, with or without reasonable accommodation(s). Skill(s): Must possess proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations and communication skills; decision-making skills, basic computer skills; and be able to operate various medical and/or office equipment. Must demonstrate knowledge of safety techniques. Must be able to communicate in English, both verbally and in writing, and possess sufficient communication skills to perform the task required.