Corporate Payables Assistant

Accounts Payable (Disbursements):

• Receive and validate Request for Payment (RFP) and Revolving Fund for Cash Advance (RFCA) packages, ensuring document completeness and accuracy.
• Ensure proper cost charging, validate supporting documents within standard rates, and verify tax applications (e.g., VAT, EWT, CGT).
• Prepare and maintain vendor ledgers to reconcile billing progress with accomplishments (if applicable).
• Prepare and process journal vouchers, debit notes, cash allocations, and billing charges.
• Generate payment entries, including the preparation of Form 2307.
• Record and prepare adjusting entries for payment cancellations, telegraphic transfers, and floating transactions.
• Implement and maintain monitoring systems to track all processed payments.
• Enroll East West Bank Corporate (EWBC) requests into the e-settle platform.

Personnel Management:

• Ensure team performance aligns with established OKRs (Objectives and Key Results) and development plans.
• Monitor team compliance with HR policies in day-to-day operations.

Payables Reports:

• Prepare and submit monthly OKR outputs, including schedules and summaries.
• Compile reports for Sapphire, Intercompany transactions, Statements of Account (SOA) due to/from, Funding, CWT, and CGT forms.
• Prepare reports as requested by management, internal teams, or external vendors.
• Update and maintain Smartsheet trackers for payment status, attachments, and processing details.

File Maintenance:

• Ensure accurate filing of documents and adherence to weekly filing schedules.
• Vouch and verify Check Vouchers (CVs) in preparation for archiving.
• Maintain cleanliness of the work area and participate in spring cleaning and records organization activities.

Customer Service & Other Tasks:

• Respond promptly and courteously to inquiries from internal stakeholders and external vendors.
• Perform other finance-related duties as may be assigned by the Controller or Finance Leadership.