Crew Officer

Position Purpose

• Provides direct administrative support to the HC


• Assists in the management of the company human resources of the vessels, in terms of recruitment as per:

• Our SMS


• ISM and STCW codes


• National or international legislation

• Proceeds with filing and organizing activities involved in the day-to-day activities of the Crew Dept

Position Summary

• Report to the HD


• Support on the day-to-day running of the Crew Dept. on crewing matters


• Provides information, formal and informal, to enhance our fleet effective control and management


• Liaise with manning agents, Fleet and the vessels


• Works closely alongside and in conjunction with:

• Managers and operators


• Senior ship’s staff, upon coordination with the HC

• It is therefore imperative that the position develops extremely good working relationships with all parties. At the same time, retains an independence so that can provide report objectively on Crewing safety related performance and effort derived through competence

Core Job Functions

• Safeguards the established practices to guarantee that personnel profiles and criteria for recruitment and promotion are adhered to and they are incorporated in the appropriate screening and evaluation


• Assists in filing vital supportive documentation for screening and promotion decisions, as per our practices in the designated filing system

• Monitors and controls the compliment of crews onboard as per established practices and procedures

• Ensures the prompt monitoring and filing of all medical crew related case throughout the fleet, to assure that all medical records are:

• Properly maintained


• Available

• Liaise with respective vessel by updating status of Senior officers’ replacement


• Retrieves the required crew data and statistics or provides such information to the:

• HC, on an ad-hoc basis


• Operation, Technical and other interesting parties, when required

• Initiates and follows up with the Superintendents and Managers, the evaluation for senior seafarers

Qualifications

• Must be a graduate of any bachelor’s degree course.


• Must have an extensive experience in crew manning or Shipmanagement for a minimum of 2 years holding a similar position or its equivalent if of technical background.


• Thorough knowledge of:

• International crewing conventions, as:

• IMO/ILO/STCW


• ISM


• ISPS including flag state


• Customer (TMSA)


• Maritime Unions

• Adequate English Skills

• Ability to use:

• Office software


• Spreadsheets


• Document management systems

• Any experience on ERP systems would be an additional benefit


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Significant Factors

• Excellent communication and interpersonal skills


• Ability to:

• Prioritize workload


• Work with the minimum supervision


• Take initiative


• Adopt easily in a multinational environment

• Good organizational skills


• Must have the ability to work extra hours and be flexible on working arrangements when there are urgent tasks to complete.


• Excellent cross-cultural communication skills and teamwork attitude