Document Controller (Oil & Gas/EPC Exp)

Role Overview

We are seeking an experienced Document Controller to support large-scale offshore and construction projects for an Australian client.

The role is approximately 80% document control and 20% project administration. Strong experience in oil and gas, offshore, mining, marine, engineering, fabrication, or large-scale construction projects is essential

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews


• Comprehensive HMO + 1 free dependent


• 30 days paid leave (vacation, sick and wellness) - with cash conversion


• Real growth — workshops, training and clear career pathways


• Great culture — team events, employee fairs, and monthly games with exciting prizes


• Tenure rewards — milestone gifts at 1, 5 and 10 years


• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Manage incoming and outgoing technical, engineering, contractual, and project documents.


• Maintain document registers, drawing logs, transmittals, revision histories, and approval workflows.


• Ensure documents are accurately numbered, indexed, filed, distributed, and updated.


• Coordinate document flow across clients, consultants, contractors, suppliers, and internal teams.


• Monitor outstanding submissions, approvals, comments, and revisions.


• Conduct regular audits of document management systems.


• Support project close-out and handover documentation.


• Assist with meeting minutes, reports, action registers, correspondence, and general project administration.

What We're Looking For:

• Bachelor’s degree in business administration, Engineering, Project Administration, Information Management, or a related field.


• At least 3–5 years of strong document control experience in oil and gas, offshore, mining, marine, EPC, fabrication, or major construction projects.


• Strong knowledge of technical drawings, transmittals, revisions, registers, and document workflows.


• Experience using Aconex, Procore, SharePoint, TeamBinder, InEight, Asite, or similar systems.


• Proficient in Microsoft Outlook, Word, and Excel.


• Strong attention to detail, organisation, communication, and stakeholder coordination skills.


• Able to work independently and manage competing deadlines.


• Experience supporting Australian projects or clients is highly regarded.


• Willing to work full-time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday to Friday on a morning shift schedule)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.