Document Support Specialist

I. PURPOSE
Documentation specialists are administrative workers who manage office documents. Their primary responsibilities 
include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.

II. DUTIES AND RESPONSIBILITIES
• Prepare and consolidate all available SPG contracts in our SPG repository.
• Prepare and monitor database of inventory and project warranty & MA renewal.
• Prepare and consolidate documents for Service Renewal Kit and Warranty Kit processing.
• Labeling, sorting and categorizing documents for ease of use
• Working with SDM team to ensure consistency of documentation practice across our group.
• Training employees on efficient documentation usage
• Ensuring documentation integrity
• Controlling access to documents
• Removing documents that are obsolete
• May need to be familiar with specific document types such as drawings, specifications, standards and 
correspondences
• Coordinate with other teams as needed
• Other duties as assigned.
• Willing to work in the extended office hours.

III. QUALIFICATIONS
A. Minimum Education
▪ College Degree (any 4-year course)

B. Minimum Experience/Training 
▪ With at least 2 years administrative work experience

C. Competency 
• Proficiency in MS Productivity such as Excel, Word, PowerPoint and Outlook
• Ability to create and analyze reports using Microsoft Excel
• Adaptability to fast facing environment and Trends culture
• Proficiency with scanning and administrative technology
• Physical strength and stamina for heavy lifting
• Outstanding organizational skills
• Multitasking ability
• Attention to detail
• Excellent written and verbal communication
• Good interpersonal skills
▪ Ability to multitask and manage several responsibilities simultaneously
▪ Proficiency in using Microsoft tools and other basic business software for day-to-day activities

IV. WORKING CONDITIONS
▪ Must be available during regular work hours and willing to render work beyond office hours, as needed.
▪ Will report to Trends Office at 6F Trafalgar Plaza, H.V. Dela Costa St., Salcedo Village, Makati City.
▪ Must be a team player; willing to assist and provide guidance to junior members of team