EA/Chief of Staff

Job Title: EA/Chief of Staff

Location: Remote

Reports To: TBD

Work Shift: PST

Working Hours: 40 hours per week / Full-time

Rate: $15 to $20/hr

Job Description:

We’re seeking a highly capable and resourceful Executive Assistant / Chief of Staff to work directly with our leadership team. This is a pivotal role that requires a proactive, detail-oriented professional who can take initiative, manage priorities, and execute tasks efficiently with minimal supervision.

We’re looking for someone who thrives in a fast-paced environment, thinks strategically, and consistently delivers results with precision. You’ll handle a wide range of responsibilities, from operations to marketing coordination, helping drive growth and ensuring key projects are completed on time

Key Responsibilities:

Leadership Support & Project Management

• Manage and support the CEO’s daily priorities and ongoing projects.

• Oversee and coordinate tasks among team members to ensure smooth execution and accountability.

• Track progress on key initiatives and ensure deadlines are met.
  
  

Marketing & Brand Management

• Manage and grow the company’s LinkedIn presence posting updates, engaging with the audience, and driving visibility.

• Create and manage email marketing campaigns, including content coordination, scheduling, and performance tracking.

• Build and maintain profiles on Capterra, G2, and similar platforms to enhance brand reputation.
  
  

Partnership & Client Relations

• Identify and reach out to potential partner companies for collaboration opportunities.

• Coordinate with customers to gather, follow up, and publish testimonials and reviews.

• Support client communications and ensure a seamless experience across all touchpoints.
  
  

Vendor & Task Management

• Manage tasks and deliverables assigned to freelancers and contractors (e.g., Fiverr projects).

• Ensure high-quality outputs and adherence to deadlines.

Qualifications:

• Proven experience as an Executive Assistant, Chief of Staff, or Operations Manager, ideally in a fast-paced or startup environment.

• Strong project management and organizational skills able to manage multiple priorities independently.

• Excellent written and verbal communication skills in English.

• Tech-savvy and comfortable managing multiple tools and platforms (LinkedIn, email marketing tools, Google Workspace, etc.).

• Experience with CRM or marketing automation tools is a plus.

• Strategic thinker with a hands-on attitude someone who can take initiative and follow through with minimal direction.