Event Planning Associate

OVER-ALL PURPOSE OF JOB 

• Plans and executes meeting and event experiences in an agile, innovative and truly human way, reflecting a customer-obsessed and operationally effective approach.
• Consistent delivery of exceptional customer service through an environment of hospitality. Includes supporting event logistics and attendee engagement, invoice and reconciliation during payment process, and supporting event delivery, provision of planning and technology services/support, and reporting.

Responsibilities/Authorities

Over-all responsibilities

• Supports execution of low complex events in line with the overall strategy
• Develop meeting logistics and attendee experience to support event objectives
• Collaborate with internal groups and service providers
• Use technology to support the meeting process
• Support resolution of escalations related to meetings or events
• Provides support to communicate policy to Accenture personnel and external suppliers
• Performs other tasks as requested by the Meetings & Events Lead

Fulfillment

Pre – Event

• Assists in creating detailed work plan based on the event requirements
• Helps project sponsor manage budget accordingly
• Ensures support for assigned events and completion of procurement processes like deposits, purchase orders, billing and final reconciliation
• Partners with PMO (Project Management Officer) in requesting for official bidding process for external event organizers (as needed)
• Ensures appropriate spend and activity specific approvals are secured in a timely manner
• Conducts sourcing to contracting of vendors for logistical requirements (platform, venue, food and beverage, accommodation, transportation, security, tokens, etc.)
• Uses technology to manage the planning processes for meeting, including meeting registrations, approvals, budget and actual spend, calendars, meeting logistics, attendee registrations etc.
• Assists in managing event timelines and ensures the timely execution of services required for each event (venue sourcing, approvals, contract signing, and PO)

Event Proper

• Monitors the execution of the event from ingress to egress
• Ensures that all contractual commitments with the vendors are delivered

Post Event

• Reports final event details and expenses in the plan Events tool
• Accrues expenses in accordance with accrual policy
• Ensures that invoices are submitted and processed in a timely manner
• Assist in internal post-mortem meetings and in providing post-event analysis and recommendation

ISMS responsibilities

• Adheres to Accenture in the Philippines policies on security with regards to usage of Accenture assets such as IT equipment, information assets etc.
• Required to report IT or Non-IT security incidents affecting his area of responsibility
• Maintains Confidentiality of sensitive documents

Processes

• E2E Events Planning Process

Educational Requirement:

Must have:
Minimum Bachelor’s Degree or relevant business experience

Skills and Work Experience

Must Have:

• Events Management
• Organizational Skills
• Planning and Administration
• Communication Skills
• Interpersonal Skills
• Customer service
• Negotiation skills
• Project Management
• Stakeholder Management
• Workplace Solutions

About Accenture

Accenture is a leading global professional services company that helps the world’s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services—creating tangible value at speed and scale. We are a talent- and innovation-led company with approximately 791,000 people serving clients in more than 120 countries. Technology is at the core of change today, and we are one of the world’s leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology and leadership in cloud, data and AI with unmatched industry experience, functional expertise and global delivery capability. Our broad range of services, solutions and assets across Strategy & Consulting, Technology, Operations, Industry X and Song, together with our culture of shared success and commitment to creating 360° value, enable us to help our clients reinvent and build trusted, lasting relationships. We measure our success by the 360° value we create for our clients, each other, our shareholders, partners and communities.

Visit us at www.accenture.com 

Equal Employment Opportunity Statement

We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, military veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by applicable law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities.