Executive Admin Assistant

Company : Execo

Job Description - Executive Admin Assistant

Summary of the Role:
We're looking for a highly organized and proactive Executive Admin Assistant to join our team! This role is essential in ensuring the smooth operation of our office environment and providing comprehensive support to our executives. You'll be the go-to person for a variety of administrative and logistical tasks, playing a key role in supporting our team and leadership.

What you will do:

Office Management:

Coordinate with our shared workspace provider on capacity planning to ensure we have adequate space for our growing team.
Manage the procurement of office equipment, from sourcing vendors to overseeing purchases and ensuring timely delivery.
Maintain and update our company organizational chart.
Ensure our company intranet is updated with new policies and process documents.
Work directly with our Chief Operating Officer (COO) to execute various projects and initiatives with a focus on process improvement across global operations

Executive Support:

Assist our executives in different countries with their travel arrangements, including booking flights, accommodation, and transportation.
Help executives with processing their Visas for traveling into countries that require them.
Manage our travel software, and assist executives with submitting expense claims for travel.

Event Support:

Provide support for planning and coordinating company events, including collaborating with other country admin officers for events across different locations.
Assist with managing event budgets and supporting the sourcing and coordination with vendors for event-related services.

What you bring:

Proven experience in an office administration, coordination, or executive support role.
Working with multiple senior executives located in different countries / time zones
Ideally experience owning processes improvement projects including vendor selection
Exceptional organizational and time management skills, with the ability to juggle multiple priorities simultaneously.
Strong communication and interpersonal skills, with a professional and approachable demeanor.
Proficiency in budget management and tracking.
A proactive and problem-solving mindset, with the ability to anticipate needs and act independently.
Experience with vendor management is a plus.

Applications must be submitted exclusively through Execo's official job postings located on the following platforms:

Execo Careers Website: https://www.execo.com/careers
LinkedIn: https://www.linkedin.com/company/execogroup/jobs/
Indeed:

US & Kenya: https://www.indeed.com/cmp/Execo-Group-Inc
India: https://in.indeed.com/cmp/Execo-Group-Inc
UK: https://uk.indeed.com/cmp/Execo-Group-Inc
Philippines: https://ph.indeed.com/cmp/Execo-Group-Inc
Singapore: https://sg.indeed.com/cmp/Execo-Group-Inc
Naukri: https://www.naukri.com/

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Executive Admin Assistant

Job Description - Executive Admin Assistant

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