Executive Assistant - 0020

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications, we only process one application at a time; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.

About the job:
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time
Salary Range: up to US$ 1,500.00 per month (Dependent on your skills and experience)

About the Role:

In this role, you'll be the backbone of our team, providing essential support to the CEO and contributing to the overall success. Your days will be filled with a variety of tasks, from managing internal requests and communications, to content creation and social media support. You'll also be responsible for keeping our operations running smoothly through tasks like inventory management and travel booking.

Duties and Responsibilities:

• Manage internal requests from the team, prioritizing and segmenting tasks for efficient completion.
• Handle light email management and external communications.
• Create and update spreadsheets and reports related to inventory, customer data, and ad performance.
• Assist with content creation and social media support, including community engagement, blog writing (if comfortable), and graphic design (a plus!).
• Organize and maintain files using platforms like Google Drive and Dropbox.
• Manage financial records using QuickBooks.
• Provide other administrative and personal support tasks, such as booking travel, managing visas, scheduling appointments, and ordering gifts.

Requirements

• At least 2 solid years of experience as an Executive Assistant
• Preferably a female candidate who aligns with the client’s values of People First, Quality, Community, Integrity, and Innovation.
• Exceptional organizational skills and the ability to prioritize effectively in a fast-paced environment.
• Strong decision-making abilities and a solutions-oriented approach.
• Excellent written and verbal communication skills, with a passion for fostering a friendly and collaborative work environment.
• Proficiency in project management tools (Notion, Google Sheets) and communication platforms (Slack, Email, Wechat).
• A creative thinker with a passion for fashion and design (a plus!).
• Familiarity with the client’s brand voice and a genuine enthusiasm for our products.
• Strong bonus points for graphic design skills (Adobe Creative Suite or Canva) and customer service experience.

Benefits

• Competitive salary and benefits package 

• Positive and collaborative work environment
• Opportunity to make a difference in a growing company you love
• Flexible PTO (we understand busy seasons!)
• Opportunity to work remotely, occasionally interacting with European and Hong Kong time zones.