Executive Assistant

Job Summary: The Executive Assistant provides high-level administrative support to executives, ensuring smooth daily operations and efficient workflow. This role involves managing schedules, coordinating meetings, handling confidential documents, and facilitating communication between internal and external stakeholders. The Executive Assistant is responsible for preparing reports, organizing travel arrangements, and assisting with strategic initiatives.

Job Responsibilities:

• Must be able to understand and review the employee evaluation process; identify gaps and report and recommend adjustment when necessary.
• Monitoring, assist, and coordinate with the HR team in scheduling of regularization interview.
• Plan, coordinate, and manage the executives daily schedule, meetings, and appointments.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Book flights, accommodations, and transportation for business trips.
• Manage sensitive information with professionalism and discretion.
• Perform general administrative duties, including expense tracking, office management, and vendor coordination.

Job Requirements:

• Bachelors degree in Business Administration, Management, or a related field.
• With at least 2-3 years works experience in the same field.
• Excellent organizational skills.
• Patience, a can-do attitude and time-management skills.
• Excellent attention to detail.
• Proficient in using MS Office, Google Workspace and other database software/applications (e.g.
• Word, Excel, Spreadsheet, PowerPoint, etc.).
• Ability to multitask, organize and prioritize tasks efficiently.
• Ability to work in a fast-paced organization and produce quality work.
• Can start ASAP.