Executive Assistant

RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.

This role is based in Clark Pampanga.

About us

RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.
https://resourcestaff.com.au/

Why choose us?

• Day shift
• HMO Coverage from Day 1: Includes one FREE dependent.
• Weekends off
• Competitive renumeration
• Employee referral incentive program
• 13th month salary
• Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
• Opportunities for promotions within RSS
• Paid training and development
• Transportation service provided
• Inclusive, supportive and fun company culture.

Position Summary:

We are seeking a highly capable and experienced Executive Assistant to support senior management and project teams for one of our key clients. The ideal candidate will be confident in communication, possess strong administrative and organizational skills, and handle multiple operational tasks independently. This role requires proficiency with digital collaboration platforms and a data-driven approach to reporting and document management.

Key Responsibilities:

• Act as the primary administrative contact, confidently managing phone calls, emails, and stakeholder interactions.
• Manage calendars, schedule meetings, and attend meetings to take accurate minutes and track action items.
• Prepare, organize, and maintain documents, reports, and project files, ensuring version control and accessibility.
• Conduct research and compile data to support business presentations and decision-making.
• Provide data analysis and generate regular reports to track key business metrics.
• Assist with project management tasks using Monday.com, including task tracking and follow-up.
• Manage communications via Slack and Outlook to ensure timely responses and updates.
• Support document control processes and maintain confidentiality of sensitive information.
• Coordinate with accounting teams via Xero and other relevant systems as needed.
• Adapt and learn client-specific custom software tools.
• Collaborate closely with internal teams and offshore providers to ensure consistent workflow and project delivery.

Requirements:

• Proven experience as an Executive Assistant or Virtual Assistant, preferably in an offshore or remote environment.
• Excellent verbal and written communication skills with confidence in handling phone calls.
• Strong organizational, multitasking, and time-management abilities.
• Experience with minute-taking and meeting documentation.
• Solid proficiency in Microsoft Excel, Outlook, and project management tools such as Monday.com.
• Comfortable using Slack and other communication platforms.
• Basic data analysis and reporting capabilities.
• Ability to conduct online research and create polished presentations.
• Demonstrated ability to work independently, manage priorities, and meet deadlines.
• Experience or willingness to learn industry-specific software.

Preferred Attributes:

• Trustworthy, reliable, and committed to consistent engagement.
• Problem-solving mindset with a proactive approach to anticipating needs.
• Strong attention to detail and ability to maintain confidentiality.
• Adaptability to dynamic business requirements and willingness to improve processes.
• Previous experience supporting business owners or senior management is a plus.

Please note, only shortlisted candidates will be contacted to discuss their application.