Executive Assistant

Job title: Executive Assistant (with bookkeeping experience)

Type of employment: Full-time (Remote)

Budget: $6/hr - $10/hr

Schedule: 8:00 AM to 5:00 PM PT (Occasional extra hours may be required for conventions or marketing events.)

We are seeking a highly organized and tech-savvy Executive Assistant to provide end-to-end administrative, marketing, and bookkeeping support to a team of executives leading multiple technology-focused companies. This position is ideal for a proactive professional who thrives in dynamic environments and enjoys working with cutting-edge tools and AI-powered business solutions. The role combines executive support, marketing coordination, operations management, and bookkeeping responsibilities, offering exposure to diverse business functions and fast-growing industries.

About the Employer:

A U.S.-based technology consulting firm that partners with manufacturers selling high-volume direct to consumers and 3PL logistics companies. The firm specializes in digital transformation, systems integration, and AI-driven business solutions, helping clients optimize workflows and improve operational efficiency. The team fosters a culture of curiosity, accountability, and continuous learning,  valuing those who take initiative and adapt quickly to new tools and challenges.

Company core values:

• Innovation - Embrace technology and new ideas that drive progress.
• Integrity - Build trust through transparency and accountability.
• Collaboration - Work together to achieve shared goals efficiently.
• Continuous Learning - Stay curious and open to new tools, trends, and systems.
• Excellence - Strive for accuracy, quality, and consistent delivery in every task.

Objectives of this role:

• Provide high-level executive and operational support to company leaders across multiple business units.
• Manage administrative, bookkeeping, and marketing tasks to improve efficiency and accuracy.
• Support recruitment coordination and onboarding processes.
• Leverage technology and AI tools to enhance workflow automation, reporting, and task tracking.

Responsibilities:

• Executive & Operations Support - Manage calendars, emails, meetings, and travel arrangements; oversee vendor coordination and logistics; handle confidential communications and follow-ups.
• Bookkeeping & Financial Support - Record transactions, assist with reconciliations, reporting, and documentation across multiple entities. Training will be provided for Oracle NetSuite.
• Recruiting & People Operations Support - candidate communication, interview scheduling, onboarding, and record management using tools such as Jira.
• Marketing & Social Media - Assist with LinkedIn content creation using Canva, maintain brand consistency, and coordinate trade shows, events, or promotional activities.
• Technology & AI Tools - Help implement and integrate new software tools to streamline workflows and automate processes.

Required skills and qualifications:

• Proven experience in executive assistance or administrative management.
  Strong bookkeeping or accounting support skills with attention to accuracy.
• Highly organized, proactive, and able to manage multiple priorities.
• Excellent written and verbal communication skills,  professional and clear.
• Tech-savvy and comfortable learning new systems; proficient in Jira, Canva, LinkedIn, Google Workspace, and Microsoft Office.
• Reliable, discreet, and capable of handling confidential information.

Preferred skills and qualifications

• Experience supporting executives in tech, logistics, or operations industries.
• Familiarity with ERP systems (e.g., Oracle NetSuite) is an advantage - training provided.
• Background in recruiting coordination, marketing, or people operations.
• Experience in social media management is a strong plus.
• Interest in AI tools, workflow automation, and emerging technologies.