Executive Assistant

Company : Ubiquity Global Services

Job Description - Executive Assistant

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide both professional and personal support to a President. This role is critical in ensuring day-to- day efficiency, organization, and follow-through across business and personal matters.

The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities while working independently in a fast-paced, remote environment.

Responsibilities

Executive & Business Support

Serve as the primary point of support for the executive’s daily work activities.
Manage complex calendars, meetings, and scheduling across time zones.
Monitor, prioritize, and respond to emails and messages on behalf of the executive.
Prepare documents, presentations, reports, and follow-up action items as needed.

Personal Assistance

Manage personal calendars, appointments, and reminders.
Coordinate personal travel, events, and reservations.
Assist with personal administrative tasks, bill tracking, subscriptions, and online purchases.
Handle sensitive personal matters with discretion and confidentiality.
Coordination & Communication
Act as a liaison between the executive and internal teams, clients, and external partners.
Coordinate with vendors, service providers, and household-related contacts as required.
Ensure tasks and commitments are tracked and completed on time.

Organization & Process Support

Maintain organized digital filing systems and records.
Support basic task tracking, reminders, and workflow organization.
Identify opportunities to improve efficiency and streamline recurring tasks.

Requirements / Experience

3+ years of experience as an Executive Assistant, Personal Assistant, or similar role
Excellent written and verbal English communication skills
Strong organizational, time-management, and multitasking abilities High level of discretion, integrity, and professionalism
Ability to work independently with minimal supervision

Technical Skills

Proficiency in Google Workspace (Outlook, Calendar, Docs, Sheets)
Familiarity with communication and productivity tools
Comfortable with online booking platforms and basic expense or task tracking tools

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Executive Assistant

Job Description - Executive Assistant

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