Executive Assistant

Job Expectations:

• Position Type: Experienced - Associate
• Employment Type: Full-Time, Permanent
• Work Setup & Location: Onsite - Alabang, Muntinlupa
• Number of Headcounts: 100+ FTEs Available
• Work Schedule: Weekdays; Day/Mid Shift
• Industry: Digital IT Solutions & Consulting

About the Job:

We are looking for a highly organized and proactive Executive Assistant to join our client's team and support Partner(s)/Director(s) in managing daily administrative and operational tasks. In this role, you will be responsible for correspondence handling, diary and meeting management, travel coordination, and event planning. You will also assist in financial reporting, recruitment administration, onboarding and offboarding processes, and stakeholder coordination. This position requires strong attention to detail, the ability to manage competing priorities, and excellent communication skills to effectively support senior leadership.

Key Responsibilities:

• Manage correspondence and calendars using Microsoft Office.
• Schedule and coordinate meetings, take minutes when needed.
• Arrange domestic and international travel and process travel expenses.
• Assist with events and other administrative tasks.
• Support recruitment, onboarding, and offboarding processes.
• Process reports and assist with financial and operational tasks.
• Build good relationships with colleagues and stakeholders.

Qualifications:

• Proven experience as an Executive Assistant supporting international clients.
• Proficiency in Microsoft Office Suite.
• Strong skills in meeting management, diary coordination, and travel arrangements.
• Excellent organizational, multitasking, and time management skills.
• Excellent interpersonal skills with strong communication and stakeholder management abilities.
• Can start immediately, if possible.

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