Executive Assistant

Welcome to Pioneer Square Brands, a dynamic and innovative company at the forefront of the consumer goods industry. Committed to delivering high-quality products, we take pride in our dedication to excellence, creativity, and customer satisfaction. With a diverse portfolio featuring renowned brands (Brenthaven, Gumdrop, and VAULT), our mobile technology accessories ensure our customers achieve successful technology deployments. Our team comprises passionate individuals united by a shared vision to shape the future of our industry. If you are seeking a challenging and rewarding position in a fast-paced environment where your ideas are highly valued, join us at Pioneer Square Brands and become an integral part of our exciting journey.

Our Core Purpose: We ensure mobile technology works so that people can focus on what matters.

Our Core Values:

• Genuine and Respectful


• Pride in Everything We Do


• Excellence through Innovation


• Obsessed with Customer Success

Pioneer Square Brands has a global footprint with office locations in High Point, North Carolina, and Manila, Philippines.

We are actively looking for highly motivated professionals with a positive attitude who desire to be part of our growing team.

Executive Assistant

Location: Silver City, Pasig, Metro Manila (Hybrid)

About the Role:

The Executive Assistant provides high-level administrative and organizational support to the CEO and CRO. This role is critical in ensuring seamless day-to-day operations, effective communication, and efficient coordination across projects and internal teams.

Key Responsibilities:

• Provide comprehensive, high-level support to the executives, managing schedules, coordinating appointments, and ensuring smooth communication across multiple platforms.


• Lead and monitor the execution of key projects, working with cross-functional teams to ensure projects are on track, deadlines are met, and deliverables are completed.


• Conduct research, analyze data, and prepare detailed reports to inform executive decision-making.


• Represent the executive in meetings, communications, and other key interactions. Handle all forms of communication, including email, phone calls, and correspondence with confidentiality.


• Serve as a primary point of contact for executives, manage confidential information, and represent executives in various capacities.


• Organize and facilitate high-level meetings, from preparing agendas to documenting detailed meeting minutes and following up on actionable items.


• Prepare reports and presentations as necessary. Provide insights and recommendations.


• Maintain comprehensive, secure, and organized records and files with confidentiality. Ensure that all documentation is up-to-date and easily accessible to the CEO and CRO and other key stakeholders.


• Manage all aspects of executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries.


• Mentor and provide guidance to junior administrative.


• Other related tasks that may be assigned.

Qualifications:

• At least 5 years of work experience as an executive assistant or similar role in a shared services set-up


• Excellent written and verbal English communication skills


• Process-oriented and highly attentive to details with strong sense of confidentiality


• Outstanding organizational and time management skills


• Ability to manage global stakeholders efficiently and effectively


• Above-average MS Office knowledge


• Ability to work independently and work under pressure


• Willingness to adapt to changing business needs


• Willingness to work on a hybrid work set-up and a fixed night shift schedule at Silver City, Pasig

Success Factors:

• High attention to detail and strong follow-through


• Ability to anticipate needs and act proactively


• Strong interpersonal and coordination skills


• Adaptability and problem-solving mindset