Executive Assistant

Role Overview:

 We are a staffing agency seeking a detail-oriented Executive Assistant (EA) with a pharmacy background to provide high-level administrative, operational, and bookkeeping support. Our client is a leading healthcare education and consulting firm, dedicated to advancing the quality of care through expert-led training, advisory services, and operational support for healthcare organizations.

Key Responsibilities:

• Provide comprehensive executive assistance to senior leadership, including calendar management, meeting coordination, and travel arrangements


• Manage bookkeeping tasks such as invoicing, expense tracking, accounts reconciliation, and basic financial reporting


• Coordinate communication between internal teams, clients, and partners


• Assist with preparation of presentations, reports, and educational materials


• Maintain organized records and ensure confidentiality of sensitive information


• Support special projects as needed in a fast-paced, mission-driven environment

Skills & Qualifications:

• Previous experience as an executive assistant, administrative assistant, or in a similar support role


• Background in pharmacy (degree, certification, or substantial experience preferred)


• Familiarity with basic bookkeeping practices and accounting software (e.g., QuickBooks, Xero, or similar)


• Strong organizational and time-management skills; ability to prioritize and multitask


• Excellent written and verbal communication skills


• Proficiency with office productivity tools (e.g., Microsoft Office, Google Workspace)


• High attention to detail and commitment to accuracy


• Discretion in handling confidential information

Preferred:

• Prior experience in healthcare, education, or consulting settings


• Bookkeeping or accounting background is a plus