Executive Assistant

Position Title: Executive Assistant
Work Set-up: Hybrid
Salary: 30 to 50K
Schedule: 6:30 am to 3 pm PH time
Holidays: Australian Holidays

As an Executive Assistant, you will play a critical role in ensuring seamless day-to-day operations, managing executive priorities, and providing high-level administrative support while maintaining the utmost professionalism and confidentiality.

Your Responsibilities as an Executive Assistant Would Be:

• Independently perform a full range of complex, sensitive, highly responsible, and confidential administrative, secretarial, clerical, and program support functions.
• Plan, prioritize, and organize work activities while identifying opportunities to improve workflows, procedures, and systems.
• Accurately record meeting minutes and ensure proper documentation of key discussions, decisions, and action items.
• Manage and maintain CRM systems, databases, specialized files, and records to ensure accuracy and accessibility.
• Utilize various software applications including CRM platforms, Microsoft Office Suite, Google Workspace, spreadsheets, databases, and presentation tools.
• Coordinate and manage the Executive's calendar, meetings, appointments, and key events.
• Arrange travel logistics, accommodations, conference registrations, and related itineraries.
• Respond professionally, tactfully, and efficiently to inquiries and communications.
• Exercise exceptional judgment and discretion when handling sensitive information, records, contracts, and reports.
• Proofread, review, verify, and prepare documents, contracts, reports, and materials for executive approval and signature.
• Maintain accurate records and filing systems in accordance with established standards and procedures.
• Support LinkedIn content management through regular social media posting and engagement activities.
• Assist with basic lead generation efforts using LinkedIn and Sales Navigator.
• Collaborate effectively with internal and external stakeholders to support business objectives.
• Perform other related duties and special projects as assigned.

Qualifications as an Executive Assistant:

• Graduate of any Bachelor's Degree.
• Minimum of 2 years of experience as an Executive Assistant or in a similar administrative support role.
• At least 2 years of hands-on experience using office management systems, CRM software, and other business applications.
• Proficient in Microsoft Office applications including Word, Excel, Outlook, OneDrive, and Microsoft Teams.
• Experienced with Google Workspace applications including Gmail and Google Calendar.
• Familiarity with LinkedIn and Sales Navigator for social media management and lead generation activities.
• Basic Canva skills for creating and managing social media content.
• Excellent verbal and written communication skills.
• Highly proficient with technology, online collaboration tools, cloud-based systems, and digital workflows.
• Strong understanding of office administration principles and best practices.
• Proven ability to maintain confidentiality and exercise discretion with sensitive company information.
• Exceptional critical thinking, resourcefulness, attention to detail, and problem-solving abilities.
• Highly organized with the ability to work independently and manage multiple priorities effectively.
• Outstanding time management and organizational skills.
• Advanced business communication, business writing, and report preparation skills.
• Strong knowledge of records management principles, filing systems, and administrative procedures.

What Will Make You Successful in This Role:

• Strong sense of ownership and accountability.
• Ability to anticipate executive needs and proactively provide solutions.
• High level of professionalism and confidentiality.
• Adaptability in a fast-paced entrepreneurial environment.
• Excellent interpersonal skills with the ability to build positive working relationships.
• Self-motivated, dependable, and results-oriented mindset.
• Commitment to supporting organizational growth and operational excellence.

Why Join?

This opportunity offers the chance to become part of a highly collaborative and internationally connected procurement team supporting exciting IT and managed services projects across Asia. You will play a vital role in ensuring procurement operations run efficiently while gaining exposure to fast-paced project delivery environments and global supplier coordination.

The company values accountability, reliability, teamwork, and operational excellence. They are looking for someone who takes pride in delivering accurate work, proactively solving problems, and contributing to a supportive and high-performing team culture.

If this sounds like you, then what are you waiting for? Come join us!

Your love for Boomering will jump-start with these meaningful engagement activities and perks. Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding and stimulating environment where work-life balance meets a commitment to foster growth.

• Genuinely caring Leadership Team
• Competitive salary package
  
• Company-provided full set-up for desktop/laptop with a back-up internet
• Free pre-employment Medical Assessment (T&C apply)
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays

About Boomering:

Boomering is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga.
Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence and Partnership) are the framers of our continuing success.

Providing equal opportunities and collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference.

Future-proof your career and pursue your passion with Boomering! We want career thrill-seekers who are committed to growth as much as we are.