Executive Assistant

Executive Assistant – Marketing, Social Media & Administration

Supporting Nikki Katz

We are seeking a highly proficient, organised and detail-oriented Executive Assistant to support

Nikki Katz in the day-to-day management of marketing, social media, database management

and administrative operations.

This role is ideal for someone who thrives in a fast-paced environment, has exceptional

attention to detail, and is confident managing multiple moving parts across marketing, listings

and CRM systems.

The successful candidate will be proactive, tech-savvy and highly capable in supporting a high-

performing brand with professionalism and efficiency.

Key Responsibilities

Marketing Support

•Coordinate and manage marketing campaigns across listings and business initiatives

•Upload and manage live listings across relevant platforms

•Create and publish website posts and updates

•Assist with marketing coordination, campaign scheduling and execution

•Ensure all marketing content is accurate, professional and aligned with brand standards

Social Media Management

•Update and schedule posts across Instagram and LinkedIn

•Assist with content planning and content rollout

•Maintain consistency in branding, messaging and presentation

•Monitor engagement and support audience interaction where required

•Repurpose content for multiple platforms and campaigns

Database & CRM Management

•Maintain and update Eagle CRM with accuracy and consistency

•Ensure client, prospect and listing information is current and organised

•Assist with database segmentation and contact management

•Support workflow and communication tracking within the CRM

General Administration

•Provide day-to-day executive and administrative support

•Assist with task coordination, follow-ups and scheduling

•Manage documents, templates and internal systems

•Support operational efficiency across the business

Skills & Experience

•Strong attention to detail and high level of accuracy

•Experience with social media platforms including Instagram and LinkedIn

•Confident using CRM systems, ideally Eagle CRM

•Highly organised with strong time management skills

•Professional written and verbal communication skills

•Ability to multitask and prioritise effectively

•Tech-savvy with an interest in AI tools and improving efficiency through automation

•Experience in marketing, administration or real estate/business sales industries highly

regarded

Ideal Candidate

We are looking for someone who is:

•Proactive and solutions-focused

•Highly reliable and accountable

•Creative while still process-driven

•Adaptable in a fast-moving environment

•Passionate about organisation, marketing and innovation

This is an exciting opportunity to work closely with a high-performing industry leader and play

an integral role in supporting brand growth, client experience and operational excellence.

Technical Requirements:

• Equipment is self-provided

  Computer:

• RAM: 8GB

• CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• HDD/SDD: 512 GB

• Operating System: Windows 11 Home or Pro

  Accessories:

• Power Backup: Powestation, Powerbank, UPS, etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

  Internet:

• Internet Speed: 40-50 Mbps minimum badnwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).

• Annual Trip – connect with the broader Wingman community in person.

• Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.

• Access to a Network – collaborate with fellow contractors and onshore specialists.

• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.

• More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.

• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.

• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.

• Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.

• 100% Work-From-Home Contracts – all engagements designed for remote delivery.

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued ID

Benefits:

• Company events

• Opportunities for promotion

• Promotion to permanent employee

• Work from home