Executive Assistant

Role Overview:

We are seeking a highly organized, proactive, and
experienced Executive Assistant / General Virtual Assistant to provide
comprehensive administrative support to the CEO across multiple projects. This
role is ideal for a versatile professional who thrives in a fast-paced
environment, communicates exceptionally well, and can confidently manage a
broad range of operational and executive support responsibilities.

The ideal candidate is resourceful, detail-oriented,
tech-savvy, and comfortable wearing multiple hats while maintaining a high
level of professionalism and confidentiality.

Scope of Work:

The Executive Assistant will be responsible for a variety of
administrative and operational tasks, including but not limited to:

Executive & Administrative Support

• Manage
  the CEO's inbox, including email organization and correspondence.
  
• Maintain
  calendars, schedule meetings, and send reminders.
  
• Coordinate
  appointments and manage scheduling conflicts.
  
• Make
  phone calls and communicate with clients or partners as needed.
  
• Provide
  day-to-day administrative support across multiple business projects.
  
• Assist
  with general operations and ensure tasks are completed efficiently.
  

Communication & Content Support

• Draft
  and edit professional emails.
  
• Prepare
  newsletters and other written communications.
  
• Support
  LinkedIn outreach with light prospecting and messaging.
  
• Assist
  with email campaign setup and execution.
  

Marketing & Creative Support (Light)

• Create
  basic graphics for business needs.
  
• Perform
  light video editing when needed.
  
• Manage
  the CEO's personal Instagram and Facebook accounts with basic content
  posting and engagement.
  
• Provide
  limited social media support (LinkedIn management will primarily remain
  with the CEO).
  

CRM & Systems Support

• Assist
  with email campaigns using GoHighLevel.
  
• Maintain
  organized documentation and workflows.
  
• Support
  internal processes using productivity and collaboration tools.
  

Qualifications:

Required Skills

• Excellent
  written and spoken English.
  
• Strong
  organizational and time management skills.
  
• Outstanding
  communication and interpersonal abilities.
  
• Proven
  experience as an Executive Assistant, Administrative Assistant, or General
  Virtual Assistant.
  
• Ability
  to manage multiple priorities across different projects.
  
• High
  attention to detail and strong problem-solving skills.
  
• Ability
  to work independently with minimal supervision.
  
• Professional,
  reliable, and highly organized.
  

Preferred Qualifications

• Experience
  supporting C-level executives.
  
• Familiarity
  with email marketing and campaign management.
  
• Basic
  graphic design and light video editing skills.
  
• Experience
  with light social media management.
  
• Fast
  learner with the ability to quickly adapt to new tools and workflows.
  
• Experience
  working in a remote environment.
  

Ideal Candidate Profile:

The successful candidate is a dependable, organized, and
proactive executive support professional with a generalist mindset. They enjoy
taking ownership of a wide variety of tasks, communicate effectively, adapt
quickly to changing priorities, and are committed to helping the CEO stay
organized and productive across multiple business initiatives.

Tools & Software, experience with the following
tools is preferred:

• Google
  Workspace (Gmail, Calendar, Docs, Sheets, Drive)
  
• Notion
  
• Slack
  
• GoHighLevel
  (or similar CRM/email marketing platform)
  
• Candidates
  who are not yet proficient in one or two tools but demonstrate strong
  adaptability and a willingness to learn are encouraged to apply.
  

Shifts & Hours:

• Schedule: Full-time (40 hours per week)
  
• Working
  Hours: Monday–Friday, either:
  
• 8:00
  AM – 5:00 PM PST, or
  
• 9:00
  AM – 6:00 PM PST
  
• Candidates
  must be available during Pacific Time business hours.
  

Target Start Date:

• Flexible.
  This is not an urgent hire, as the priority is finding the best
  long-term candidate.