Executive Assistant - #34370

This is an exciting opportunity to join a London-based company that is not only experiencing significant growth but is also driven by a clear mission.

Company Profile:

Our client is a London based buy side focused M&A firm working exclusively for you, the buyer. Their mission is to find the best opportunities available, either via our extensive connection of business brokers or our own internal research and to bring to you that business that you want to buy.

They do all the preliminary work, source a good amount of opportunities and help to negotiate a great deal all the way through to completion. Choosing to work with them will mean that they are by your side throughout every step of the process, to ensure that you get the deal you are looking for. If you are an overseas buyer, they can even help you with the UK Entrepreneur Visa application through their diverse network of partners specialized in immigration law.

Each of their assignments are led by a director and they allocate a deal leader which will be in contact with you weekly to ensure that you are constantly up to date on our progress. If you have an off-market business for sale instead, they will present the opportunity to their buyers without charging you any upfront fees or commissions, something nobody else does. Aside from that, throughout the years they have also gathered a highly confidential database of off-market opportunities that they can already leverage to find you the company you want to buy quickly and efficiently.

Duties and Responsibilities:

• This role will work closely with the Managing director
• Provide comprehensive diary and schedule management for senior executives
• Book meeting rooms, schedule internal and external meetings
• Prepare professional correspondence, memos, and reports
• Draft, format, and manage documents for e-signature via DocuSign
• Manage incoming communications, prioritize urgent matters, and filter information accordingly
• Take minutes during management meetings
• Coordinate new hire onboarding: set up emails, phone lines, and tech access
• Compile and maintain employee handbooks, training manuals, and code of conduct documents
• Organize and maintain the company shared drive and internal file systems
• Keep training materials and internal documents up-to-date
• Assist in the recruitment process by placing job ads and filtering CVs
• Maintain applicant records and coordinate interviews as needed Provide general administrative support to different departments when required
• Make complex travel arrangements including international business trips Coordinate logistics for team meetings, conferences, and corporate events

Must-have Skills / Qualification:

• With at least 3 years of experience as an Executive Assistant or in a similar administrative role
• Familiar with UK demographics, time zones, and business culture
• Proficient in Microsoft Office, Google Workspace, and DocuSign
• Strong organizational, administrative, and technical skills
• Able to multitask, follow structured processes, and work efficiently in a fast-paced environment
• Excellent communication and interpersonal skills
• Detail-oriented, proactive, and reliable
• Eager to learn and open to feedback; confident but humble
• High proficiency in speaking and writing with English language.
• Willing to work on-site and align with UK business hours

Job Type: Full-Time Permanent

Schedule: Monday to Friday, 3:00 PM to 12:00 AM

Location: Eastwood, Pasig City, Philippines

Industry: Outsourcing