Executive Assistant

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?

Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!
Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

Job Summary:  

We are seeking a detail-oriented and proactive Virtual Assistant to join our team. The ideal candidate will assist in various administrative and operational tasks, ensuring the smooth execution of events and providing excellent support to our Managing Director, clients, and internal team. 

Key Responsibilities:  

Administrative Support:  

• Email management with prompt action taken. 
• Diary and schedule organisation. 
• Management of business subscriptions.
• Transcription of meeting agendas, minutes, and action items
• Assist the Managing Director to prepare, edit, and distribute documents, presentations, and reports as required
• Task Management: Monitor and follow up on action items, ensuring tasks are completed timely and to a high standard.
• Monitoring and cleaning up of file Executive/HR file management system
• Handling of personal admin related tasks for Managing Director
• Schedule and coordinate meetings, appointments, and travel arrangements
• Client communication and liaison management, including management of a Client Relationship Management (CRM) system. 

Financial Tasks:  

• Assist with Managing Director’s expense tracking, and budget management
• Assist with client invoicing
• Coordinate with the finance team to ensure timely payments and financial reporting. 

Internal Event Coordination:  

• Assist in the planning and execution of internal company events such as training days/team days etc, including logistics, vendor coordination, and timelines. 
• Prepare and distribute event materials such as invitations, agendas, and follow-up emails. 
• Coordinate with vendors, venues, and other stakeholders to ensure seamless event execution. 

CRM/Marketing:  

• Assist the Managing Director to prepare for marketing and trade show events including presentation preparation
• Marketing and Social Media: 
• Assist in managing social media accounts, creating content, and scheduling posts. 
• Help with the creation and distribution of marketing materials such as newsletters and promotional emails. 
• Monitor and report on social media and marketing campaign performance. 
• Provide exceptional customer service to clients, addressing their needs and concerns. 

Qualifications

Experience:  

• Previous experience as a Virtual Assistant or in an administrative role, preferably in the event management industry. 
• Minimum of 4 years’ experience as a Virtual Assistant/Executive Assistant or any similar role.
• Experienced working with C-level executives.
• Experience or knowledge of event planning is highly desirable but not required
  
  

Skills:  

• Excellent organizational and time management skills. 
• Strong written and verbal communication abilities. 
• Proficiency in Microsoft Office Suite/MS365 (Word, Excel, PowerPoint and SharePoint)
• Familiarity with CRM software and project management tools (e.g Hubspot and Monday.com). 
• Proficiency with Xero
• Basic knowledge of social media platforms and digital marketing tools. 

Attributes:  

• High attention to detail and ability to multitask. 
• Proactive and self-motivated with a strong work ethic. 
• Ability to work independently and as part of a team. 
• Flexibility to adapt to changing priorities and deadlines. 

Benefits:  

• Competitive salary based on experience. 
• Flexible working hours and remote work environment. 
• Opportunities for professional growth and development. 
• Access to industry events and networking opportunities. 
• Supportive and collaborative team culture. 

Work Flexibility:
Work from home setup or Hybrid/On-site

Work Schedule:
Day shift

Core Perks and Benefits:
HMO on your first day + Free coverage for 2 dependents on your 2nd year
Government-mandated benefits
20 Annual Leave Credits
13th-month pay
Birthday Leave
Bereavement Leave

Onsite/Hybrid employee additional benefits:
Travel Subsidy Allowance
Free staff house accommodation (for those within a certain distance)
Free Shuttle service
Free Lunch
Free Uniform
Perfect attendance bonus

Additional benefits/perks to all employees
Onboarding training
Performance-based salary increase
Discretionary incentives based on client or individual performance
Monthly employee engagement
Birthday Gift
Weekly treats
Christmas Hamper
Anniversary Gift
Opportunity to travel

Know someone who'd be perfect for this role? Refer them to us through the link below and get rewarded via Gcash for every successful hire:

• Grad trainees, junior, entry-level, and admin positions: PHP 3,000
• Intermediate positions: PHP 5,000
• Senior and hard-to-fill positions: PHP 8,000

Send them our way, and let's win together!

Check our website to see more:
And our Facebook page if you want more:

And here's the link to our Glassdoor page, where you can see what our team members have to say about us:

Get the word out!

By submitting your application, you grant us permission to retain all your application data, including Personally Identifiable Information (PII), for recruitment purposes. We will retain this information for as long as there is a legitimate business purpose or a legal requirement to do so.