Executive Assistant / Business Manager

Job Brief  

We are seeking an experienced and commercially minded Executive Assistant / Business Manager to provide high-level strategic and operational support directly to the business owner. Operating across multiple dynamic companies, this pivotal role acts as an extension of executive leadership by driving project execution, managing complex business documentation, tracking performance metrics, and maintaining key stakeholder relationships. By streamlining administration, overseeing patent activities, and keeping operational priorities on track, the successful remote professional will support business continuity and overall organisational growth. 

Responsibilities 

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  Executive Support 

  
  

Provide comprehensive executive assistance and calendar management, keeping daily priorities, schedules, and critical tasks organised. 

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  Correspondence Management 

  
  

Manage incoming emails, draft professional correspondence, and execute timely follow-ups to ensure seamless executive communication. 

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  Documentation Preparation 

  
  

Prepare contracts, business reports, and formal documentation to maintain high standards of corporate administration. 

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  Stakeholder Coordination 

  
  

Proactively follow up with internal and external stakeholders to ensure action items and business deliverables are completed on schedule. 

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  Market Research 

  
  

Conduct in-depth research into new business initiatives, commercial opportunities, and emerging market trends. 

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  Patent Administration 

  
  

Manage, track, and research existing and product patent activities, coordinating administrative requirements across intellectual property portfolios. 

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  Performance Monitoring 

  
  

Track business performance metrics and key performance indicators (KPIs) to provide executive visibility across group operations. 

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  Multi-Company Project Coordination 

  
  

Oversee and coordinate diverse projects and strategic initiatives across multiple business entities. 

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  Recruitment Support 

  
  

Assist with end-to-end recruitment activities, including resume screening, candidate coordination, and initial talent evaluations. 

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  Financial Administration 

  
  

Provide operational support across core finance and business administration tasks, ensuring accurate ledger and record maintenance. 

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  Partner & Supplier Liaison 

  
  

Liaise professionally with external suppliers, commercial partners, and key stakeholders to foster productive business relationships. 

Requirements 

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  Proven experience as a Senior Executive Assistant, Business Operations Manager, or in a similar high-level business administration role. 

  
  

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  Demonstrated ability to support multiple businesses or cross-functional projects simultaneously under executive direction. 

  
  

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  Exposure to finance or accounting functions, with strong commercial acumen. 

  
  

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  High level of intelligence, analytical thinking, and strategic problem-solving capability. 

  
  

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  Exceptional written and verbal English communication skills suited to executive-level engagement. 

  
  

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  Uncompromising attention to detail, with excellent organisational and time management capabilities. 

  
  

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  Proven ability to work autonomously in a remote environment while managing competing priorities. 

  
  

Software Proficiency 

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  Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Teams 

  
  

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  Project management tools, such as Asana, Trello, or Monday.com 

  
  

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  CRM and ERP administration systems 

  
  

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  Patent and intellectual property registers 

  
  

Education 

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  Bachelor’s Degree in Business Administration, Management, Finance, Communications, or a related discipline. 

  
  

Personal Attributes 

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  Commercially astute, highly analytical, and proactive in identifying operational improvements. 

  
  

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  Highly organised, with the ability to navigate complex, multi-company environments. 

  
  

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  Discreet, trustworthy, and committed to maintaining confidentiality across sensitive business matters. 

  
  

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  Driven and accountable, with the ability to thrive under direct executive accountability in a remote environment. 

  
  

Time Zone: Australian Business Hours 

Applicant Location: Must be located in the Philippines 

About Outdesk  

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff. 

Employee Benefits  

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  Paid Leave  

  
  

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  13th Month Pay  

  
  

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  SSS  

  
  

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  Philhealth  

  
  

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  Pag-Ibig   

  
  

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  BIR  

  
  

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  HMO