Executive Assistant Cebu City

Job Title:  Executive Assistant
Location: Cebu, Philippines
Job Type: Full-time, Onsite

Company Overview

CSV Now, with a solid footing as a talent acquisition consultant for Silicon Valley startups, now steps into the BPO arena, offering bespoke solutions to small and medium-sized ventures. Here's a chance to thrive in a fresh, upwardly mobile BPO setup, pioneer growth, and carve out a lucrative career journey with CSV Now. We are currently seeking a motivated Executive Assistant to join our team in the Philippines.

Role Overview

Executive Assistant to the Site Director

(With Audit & Compliance Experience – ISO, HIPAA, PCI)

We are looking for a highly organized and reliable Executive Assistant who can directly support the Site Director and help manage compliance-related tasks, vendor coordination, and executive priorities. This role requires someone detail-oriented, professional, and confident in communicating with vendors and clients.

Key Responsibilities

Executive Support

• Manage calendar, meetings, and schedules
• Draft emails, memos, and official communications
• Prepare meeting minutes and track action items
• Follow up on deadlines and deliverables
• Maintain confidentiality at all times

Audit & Compliance Support (ISO, HIPAA, PCI)

• Assist in preparing documents for audits
• Organize and maintain compliance records
• Track audit findings and corrective actions
• Ensure proper documentation and version control
• Coordinate with departments for audit requirements

Vendor & Client Coordination

• Communicate professionally on behalf of the Site Director
• Follow up on contracts, NDAs, invoices, and service agreements
• Coordinate compliance requirements with vendors
• Represent leadership when needed

Document Control

• Maintain organized digital and physical filing systems
• Ensure structured file naming and proper storage
• Safeguard confidential and sensitive information

Qualifications

• Experience handling ISO, HIPAA, or PCI audits (preferred)
• Strong organizational skills
• Excellent written and verbal communication
• Able to confidently communicate with vendors and clients
• Detail-oriented and deadline-driven
• Trustworthy and able to handle sensitive information
• Proficient in Google Workspace or Microsoft Office
• Able to work independently with minimal supervision

We Are Looking For Someone Who Is

• Proactive and anticipates needs
• Highly organized and structured
• Professional and confident
• Calm under pressure (especially during audits)
• Strong in follow-ups and accountability
• Process-oriented and systematic

Work Schedule & Setup

• Must be amenable to work onsite at 15th Floor, 1Nito Tower Building, Cebu City.
• 9AM - 6PM schedule
• Weekends off (Saturday and Sunday).
• Available to start immediately.

We Offer

• 13th-month salary
• Government-mandated benefits
• HMO coverage after regularization
• Opportunities for career growth and advancement within the company