Executive Assistant (For Active Pooling)

DISCLAIMER: This job posting is intended for active pooling of candidates who will become part of our talent pool. Your qualifications will be assessed against both current and future job openings. Should your application align with a role that corresponds to your skills and experience, and an opportunity arises, our recruitment team will reach out to you immediately. Please note that this does not guarantee immediate placement or contact.
Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• Proven experience (minimum of 2 years) as an Executive Assistant, Personal Assistant, or similar role; experience supporting C-level executives is preferred but not required.
• Exceptional organizational and time management skills.
• Advanced proficiency in Microsoft Office Suite and Google Workspace
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Professional demeanor and ability to interact with individuals at all levels.
• Knowledge of office management systems and procedures.